Bank Holiday Weeks – Early Final Approval and Sign-off in Kronos

Thursday, November 24 (Thanksgiving Day) is a bank holiday. We will be issuing paychecks on Friday, November 25.

Although the bank holiday is not on pay day, in order to receive our paychecks on time, we must move the Kronos timecard final approval deadline up two hours from 1 p.m. to 11 a.m. to ensure that paychecks will be issued by November 25.

Kronos timecard final approval Monday, November 21 is due early at 11 a.m.

Please communicate and adjust your internal Schools/Department deadlines as needed for employees and supervisors to review and approve their timecards. We recommend that you begin your normal timecard review processes as soon as possible.

Office Hours for the week of 11/21/2022

Due to the holiday, we will only hold one office hours session next week:

Monday, 11/21/2022 10:00AM – 11:00AM

We will be more than happy to help with any last minute corrections or timecard issues with the approval timeline moved up. If you cannot make this time, please feel free to reach out to Thomas Abell or Kim Shigeoka directly.

Office Hours Zoom Link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

12-month Holiday Wednesday, November 23

Just a quick note clarifying that the 12-month holiday on Wednesday, November 23 is a half-day holiday. We have been granted the same 4 hours of early closure/holiday that the Commonwealth and Albemarle County granted to their employees. Employees who are not working that day need to take the remainder of the workday as leave. The hours in Kronos have been corrected. Information was sent out via the Compass earlier this week (School Board Grants Additional Thanksgiving Holiday Leave to All 12-Month Employees).

Have a great weekend!

With the unexpected school closure yesterday, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.

Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.

GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.

10-month and 11-month employees (i.e. Teaching Assistants, Teachers, etc)

10-month and 11-month regular employees were granted building closure leave yesterday (November 14). Timekeepers need to add the building closure leave to non-exempt employee’s timecards to bring them to their expected scheduled hours for the day. Instructions on how to do so are found here Time and Attendance – Building Closure Leave.pdf – All Documents (sharepoint.com) Timekeepers may, but are not required to, add building closure leave to exempt employee’s timecards. If a 10-month or 11-month employee had a prescheduled personal day, you may remove the Personal Leave Cascade and replace it with Building Closure Leave.

12-month employees (i.e. Central Office Administration, Department of Technology, etc)

12-month regular employees were granted liberal leave today. Liberal leave means annual leave use is pre-approved and can be taken as needed for the day. Building closure leave should not be added to 12-month employee’s timecards. If a 12-month employee took the day off, then the Annual Leave Cascade should be added to their timecard.

Wednesday, 11/9/2022: 2:00PM – 3:00PM

Friday, 11/11/2022: 10:00AM-11:00AM

Zoom Link:

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

As always, feel free to reach out to us if you are unable to make either of these times. Thank you!