We will be hosting another Open Lab session this Monday to assist with payroll processing and timecard cleanup. There will be 10 available slots per session, and you are welcome to sign up for as many as you need. Please sign up, regardless of whether you will be attending in person or participating via Zoom.
If possible, we strongly encourage you to attend in person, as it makes entering and correcting timecards significantly easier.
If you are unable to make it to COB McIntire during the time you have signed up, please use the following Zoom Link: Zoom
As a reminder, if you sign up for a Zoom session, please know that we won’t be able to share our screens. You will need to clearly explain what needs to be done, step by step, so the HR employee using the special laptop can enter the information for you. The computers we are using are not connected to the internet or a printer. So, we can’t take screenshots or export any data from Kronos.
Monthly Archives: June 2025
Timekeeping Updates for the Week of 6/23/2025
Kronos remains down, and we don’t yet have an estimated time for restoration.
To stay on track for next week’s payroll, we’ll hold a rolling open lab this week in the HR Conference Room (COB McIntire). Please stop by if you can. If you only have a few employees to keep track of, we will be available via Zoom (Zoom Link) during those same times. When signing up, please note whether or not you will be in-person or on Zoom. Please sign up for as many sessions as you think you will need.
If you sign up for a Zoom session, please know that we won’t be able to share our screens. You will need to clearly explain what needs to be done, step by step, so the HR employee using the special laptop can enter the information for you. The computers we are using are not connected to the internet or a printer. So, we can’t take screenshots or export any data from Kronos.
Sign up here!
Kronos and End-of-Year Updates
Kronos Outage
Kronos is still down. Please do not attempt to log in until we send an official all-clear notification.
In the meantime, continue to track employee clock-in/out times manually. If you need assistance setting up a Google Sheet or Form to help collect this information, feel free to reach out to time@k12albemarle.org —we’re happy to help.
Comp Leave Payout
Additionally, please note that the Comp Leave payout originally scheduled for June 16 has been moved to June 27, 2025. This adjustment provides employees with additional time to use any earned Comp Time before the end of the pay period. All remaining balances will be paid out on the July 3 paycheck.
Please submit any historical corrections that include Comp Time Leave no later than Wednesday, 6/25/2025. Any correction submitted after that time will not be eligible for Comp Time Leave, and any remaining Comp Time balance will be paid out in the July 3 paycheck.
Link to Compass article about Compensatory Time reinstatement: https://k12albemarle.sharepoint.com/SitePages/Additional-Leave-Policy-Updates.aspx
Employee Return to Work Information
Please ensure your employees know when they need to return for SY25-26. Here’s a link to a breakdown of employee titles by School/Department (as of May 13). Here’s a link to the SY25-26 Work Calendars. You can look up individual employees in ADP to view their assigned calendar. Here’s a link to instructions on how to look up an employee in ADP. If you have questions about your employees’ assigned calendar, please reach out to your Business Partner.
| Work Calendar | Types of Positions Impacted | First Day of SY25-26 | Approx. # of Employees Impacted SY25-26 |
| 186 (prev. 180) Non-Exempt | Child Nutrition | Monday, 8/11/2025 | 95 |
| 188 (prev. 182) Non-Exempt | Most 10-month Non-Exempts – all TAs, Transportation, SPED TAs, School Security, CNA, EDEP, etc | Friday, 8/8/2025 | 708 |
| 190 (prev. 184) Non-Exempt | School Nurses | Thursday, 8/7/2025 | 25 |
| 206 (prev. 200) Non-Exempt | Some OAs, Edu Support Spec, EL Family Engagement | Monday, 8/4/2025 | 14 |
| 226 (prev. 220) Non-Exempt | Some OAs | Monday, 7/14/2025 | 6 |
| 10 Month Teachers/Exempt (200, 210) | Most Teachers, SPED Teachers, Student Safety Coaches, Exempt Staff, etc | Monday, 8/4/2025 | 1360 |
| 220 Teacher (11-month) | Some Teachers – mostly subject department chairs, CEIS, special programs | Monday, 7/21/2025 | 20 |
| 220 Exempt Classified (11-month) | EDEP Supervisor, Some On-Site Program Admin | Monday, 7/14/2025 | 2 |
| 240 Teacher (11-month) | BRJD, MESA Chair Teacher | Monday, 7/14/2025 | 7 |
Thank you for your patience, hard work, and continued support.
Kronos Keying Sign-up Clarification
Important Zoom Information for Payroll Help
If you sign up for a Zoom meeting, please know that we won’t be able to share our screens this time. You will need to clearly explain what needs to be done, step by step, so the HR person using the special laptop can enter the information for you.
This is a little different from the last time Kronos was down. The special computer we’re using is not connected to the internet or a printer, so we can’t take screenshots.
Also, please try to stagger your Zoom requests if you can. We only have a few super users who can help, and we want to make sure everyone gets the support they need.
See original post here: https://timekeepers.k12albemarle.org/?p=749
Kronos Update and Plan for 6/20 Payroll Run
Kronos Access Plan
Thank you for your patience as we collaborate with the ACPS Department of Technology and the Local Government IT and Payroll teams to prepare for payroll next week.
To help get everyone’s clock in/out times entered (from Wednesday, June 11 to Friday, June 13), we’re setting up a computer lab at the County Office Building (401 McIntire Road) this weekend and Monday.
At this time, Kronos is not available outside of the County Office Building network, so logging in from worksites, mobile devices, or from home is not possible.
Please use this link (Kronos Keying Sign-up Sheet) to sign up for a time slot—you can pick one or several. Signing up helps us know when people will arrive and how many staff we’ll need to help.
You can get help in two ways:
- Join a Zoom call, and someone from HR will enter the times for you using a special computer.
- Come in person to use one of the special computers set up to connect directly to the Kronos system.
How to use the sign-up sheet:
- Use one row per day you plan to come (e.g., if you’re coming Saturday and Monday, fill out two rows).
- In the Time Slot column, you can select one or multiple hours.
- Be sure to include your School or Department so we can plan accordingly.
- Use the Notes column to share anything helpful, such as:
- “Will join via Zoom”
- “Entering hours for the Transportation team”
- “Will join in-person”
- Use the Contact column to tell us how to reach you if plans change and we can’t be there during your scheduled time.
This helps us make sure you have the support you need—thank you!
Special Instructions for Entering the Building (Weekend Only):
If you do not have after-hours access to the County Office Building, don’t worry. We’ll have someone at the Visitor’s Entrance to let you in.
You will need to:
- Park in one of the lower open lots, as the upper lot is typically barricaded.
- Call or text 434-242-0002 if no one is at the front door to let you in.
Thank you for your flexibility as we work through these details!
Computer Lab Hours:
- Saturday: Open from 8 AM – 5 PM. Please sign up—if no one signs up, we may open later or close earlier.
- Sunday: Open from 8 AM – 5 PM. Again, please sign up so we know when to expect folks.
- Monday: Open starting at 7 AM.
Sign-off at 2 pm on Monday
We’ve worked with Payroll to give us more time on Monday. The final payroll sign-off has been moved to 2 PM, allowing us more time to enter everyone’s hours.
HR staff will be there to help—both online and in person—especially for our bigger departments. This is why it’s so important to sign up!
Thank you all so much for your time and teamwork. We really appreciate everything you’re doing.
Kronos Down & Early Sign-Off Next 2 Payroll Runs
Kronos Down
As noted in the tech advisory that was just sent out, Kronos access is down. We are working with our partners in the Department of Technology and Local Government to restore access as quickly as possible.
Please instruct your employees to note the time for manual entry when the system is back online.
As a reminder, next week is a payroll week and we will have early sign-off due to the bank holiday. If access has not been restored by Friday, we will share additional plans to process payroll given the short timeline.
We will keep you all updated when Kronos is back online. Thank you for your patience and understanding.
Early Sign-off on Mon., June 16 due to Bank Holiday
Thursday, June 19 (Juneteenth) is a bank holiday. To ensure payroll processing is completed on time, the Kronos timecard final approval deadline has been moved up by two hours, from 1 p.m. to 11 a.m. on Monday, June 16.
Kronos timecard approval deadline: 11:00 AM on Monday, June 16, 2025
Please communicate this change and adjust your internal deadlines for employees and supervisors to review and approve their timecards accordingly.
Early Sign-off on Mon., June 30 due to Bank Holiday
Friday, July 4 (Independence Day) is a bank holiday. To ensure payroll processing is completed on time, the Kronos timecard final approval deadline has been moved up by two hours, from 1 p.m. to 11 a.m. on Monday, June 30.
Kronos timecard approval deadline: 11:00 AM on Monday, June 30, 2025
Please communicate this change and adjust your internal deadlines for employees and supervisors to review and approve their timecards accordingly.
HRIS Office Hours for the Week of 6/2/2025
We will be hosting two office hours sessions this week:
Monday, 6/2/2025 from 12:00 PM – 1:00 PM
Wednesday, 6/4/2025 from 12:00 PM – 1:00 PM
Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09
As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.