Category Archives: Uncategorized

Friday, 1/23/2026, UKG Ready & Remember to Take Home Laptop

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Update: Timesheet Fixes

We have fixed the following issues in UKG Ready:

  • To-Do Lists: When a Supervisor or Timekeeper approves a timesheet, it will now disappear from both of your lists immediately.
  • Rejections: When a timesheet is rejected, the employee will now receive a notification along with your comments.
  • Extra Requests: We fixed the bug causing duplicate “Time Entries” approval requests. Please approve any extra requests currently in your inbox; you shouldn’t see new ones once you get through timesheets that were submitted before the fix.

Thank you for your patience as we cleaned this up!

Update: Comp Time Requests (OT Conversion)

Non-exempt employees with overtime from last week will see Counter Distributions in the system. This allows employees to choose between pay or comp time.

How it Works:

  • To get Paid (Overtime): Do nothing. The request will expire, and the employee will be paid.
  • To get Comp Time: Submit the “Counter Distribution Request.” Instructions with Screenshots are in Timesheets Documentation under Compensatory Time
  • Managers: You must approve these requests for the conversion to happen.

Important Correction for Timekeepers
We previously shared that Timekeepers would be added to this workflow. Unfortunately, we cannot add Timekeepers or Indirect Supervisors to this specific approval workflow. If a manager is unable to approve a request before payroll sign-off, please email time@k12albemarle.org (before sign-off) and we will approve it for you.

Update: Long-Term Subs – In Progress

The majority of Long-Term Subs are in UKG Ready (we’ve just got 2 remaining that will be fixed this weekend).

Update: FMLA / Worker’s Comp – In Progress

We have all of the FMLA and Workers’ Comp intermittent leave entries that have been sent to either Shelli, Workers’ Comp, or time@k12albemarle.org. The HRIS team will upload all leave entries over the weekend. Timekeepers/Supervisors do not need to take any action.

More information to come on how to handle these cases in UKG Ready going forward.

Snow Update: Building Closures and Payroll

If buildings are closed on Monday, the HRIS team will automatically add “Building Closure Leave” to timesheets.

Important for Supervisors and Timekeepers:

  • No Action Needed: Even if leave (like annual/personal leave or sick leave) was already approved for next week, you do not need to change it.
  • Automatic Fix: The HRIS team will replace that time with “Building Closure Leave” when we push the updates out.
  • Working During Closure: Non-exempt employees who work while buildings are closed must still clock in and out.
  • Deadlines: Please finish your payroll tasks by Monday to stay on schedule. We will be processing Payroll on Monday as usual.

Timekeeper Office Hours: Monday

We will hold our usual virtual Office Hours this Monday for payroll.

  • When: We will send the exact times and the Zoom link over the weekend.
  • Purpose: Join us if you need help finishing your tasks before the deadline.

No Updates for Items Below

Leave Balances and Leave Submitted When Balances Not In – In Progress

All leave balances except for the Sick Leave Overflow should now be correct.

  • Sick Leave Overflow for the Grandfathered Hybrid Employees (impacting 6 people) – In Progress
  • Grandfathered Sick Leave Accrual Rate will also be corrected – In Progress

Extra Duty Limit Lists – Pending

We will be publishing a copy of the Extra Duty Limit Lists, how to look up the employee’s assigned limit list in ADP and UKG Ready, and how to submit changes to Extra Duty Limit Lists. – Pending

Activities – Call Back, On Call – Pending

We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily, only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.

Thursday, 1/22/2026, UKG Ready Updates

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Annual Leave Payouts

Timekeepers and supervisors no longer need to manually add annual leave payouts for 12-month employees. When HR marks an employee as “terminated” in UKG Ready, the system will calculate and add the payout automatically.

Employees Who Left Before Jan. 10

We are currently updating the records for employees who left ACPS before our new system started. HRIS is using ADP data to update UKG Ready. No action is needed from timekeepers or supervisors for these employees.

Timekeeper Office Hours: New Time

We have changed the start time for tomorrow’s office hours (starting 30 minutes later). You can join us in person or online via Zoom.

  • When: Friday, Jan. 23 (Tomorrow)
  • New Time: 1:30 PM – 3:30 PM

No Updates for Items Below

Important Snow Update: Payroll and Planning

A big snowstorm is predicted for this weekend. To make sure everyone is prepared and gets paid on time, please follow these steps:

Before You Leave on Friday

  • Take your gear home: Bring your laptop and charger with you.
  • Do what you can: Try to finish as much payroll work as possible on Friday. This helps just in case the power goes out over the weekend.
  • Get help: We are holding office hours (in-person and on Zoom) Friday from 1:00 PM – 3:30 PM if you need help.

Payroll and Time Tracking

  • Monday Deadline: You must finish your payroll tasks by Monday to be ready for sign-off, even if the office is closed.
  • Clocking In: If you are a non-exempt worker and you work while we are closed, you must still clock in and out.
  • Building Closure Leave: If we close on Monday, the HRIS team will add a full day of leave based on employee’s UKG Ready Work Schedule. This will happen one or two days after the closure.
    • Policy Note: Building Closure Policy updates have not finished going through the review/approval process. Because the review process is still moving along, we are still using our current rules for this storm.

Comp Time Reminder

  • Comp Time Conversion requests (Counter Distribution Requests) will be sent to employees on Saturday morning.
  • Approval Process: Both Supervisors and Timekeepers are now part of the approval steps. One of you must approve the request before the final payroll sign-off.
  • Why this matters: This approval is what changes overtime into comp time.
  • Important: If the request is not approved in time, the employee will be paid for overtime instead of receiving comp time.

FMLA / Worker’s Comp – In Progress

We are still moving FMLA and Workers’ Comp cases from Legacy Kronos to UKG Ready. More information to come on how to handle these cases in UKG Ready.

If an employee has an active, open FMLA or Workers’ Comp case:

  • Do NOT approve their timesheets yet. We are working on a way to add their time for you.
  • For Intermittent Leave: If an employee used Intermittent Leave for an open leave case, please email the dates and hours to:
    • FMLA/Non-Work cases: Shelli Campbell (scampbell3@k12albemarle.org), CC time@k12albemarle.org
    • Workers’ Comp/Work-related cases: workerscomp@k12albemarle.org, CC time@k12albemarle.org

Counter Distributions (OT > Comp Time) – Reminder

Counter Distributions automatically went out this weekend to all non-exempt employees who had Overtime that was not generated by Extra Duty last week.

Employee Steps:

  • Convert to Comp Time: If the employee wants to convert this to Comp Time they need to complete the Counter Distribution Request. Instructions with Screenshots are in Timesheets Documentation under Compensatory Time
  • Keep as Overtime (pay money): If the employee wants to keep it as Overtime (paid out as money) they don’t need to do anything, just let it expire.

Manager Steps:

  • Manager’s must approve the Comp Time request in order for the Overtime to be Converted to Comp Time.
  • Workaround: If the manager gets an error message (screenshot below), email time@k12albemarle.org that they want to approve the Counter Distribution request and who the request is for.
    • This access issue has been fixed but cannot be fixed for requests already submitted.

Timekeeper Steps:

  • HRIS is working to add Timekeepers to the Request Workflow. This will be in place before the next Counter Distributions are sent this weekend.

Leave Balances and Leave Submitted When Balances Not In – In Progress

All leave balances except for the Sick Leave Overflow should now be correct.

  • Sick Leave Overflow for the Grandfathered Hybrid Employees (impacting 6 people) – In Progress

Long-Term Subs – In Progress

We are still working to upload all Long-Term Sub schedules to UKG Ready – In Progress

Extra Duty Limit Lists – Pending

We will be publishing a copy of the Extra Duty Limit Lists, how to look up the employee’s assigned limit list in ADP and UKG Ready, and how to submit changes to Extra Duty Limit Lists. – Pending

Activities – Call Back, On Call – Pending

We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily, only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.

Wednesday, 1/22/2026, Possible Inclement Weather & UKG Ready Updates

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Important Snow Update: Payroll and Planning

A big snowstorm is predicted for this weekend. To make sure everyone is prepared and gets paid on time, please follow these steps:

Before You Leave on Friday

  • Take your gear home: Bring your laptop and charger with you.
  • Do what you can: Try to finish as much payroll work as possible on Friday. This helps just in case the power goes out over the weekend.
  • Get help: We are holding office hours (in-person and on Zoom) Friday from 1:00 PM – 3:30 PM if you need help.

Payroll and Time Tracking

  • Monday Deadline: You must finish your payroll tasks by Monday to be ready for sign-off, even if the office is closed.
  • Clocking In: If you are a non-exempt worker and you work while we are closed, you must still clock in and out.
  • Building Closure Leave: If we close on Monday, the HRIS team will add a full day of leave based on employee’s UKG Ready Work Schedule. This will happen one or two days after the closure.
    • Policy Note: Building Closure Policy updates have not finished going through the review/approval process. Because the review process is still moving along, we are still using our current rules for this storm.

Comp Time Reminder

  • Comp Time Conversion requests (Counter Distribution Requests) will be sent to employees on Saturday morning.
  • Approval Process: Both Supervisors and Timekeepers are now part of the approval steps. One of you must approve the request before the final payroll sign-off.
  • Why this matters: This approval is what changes overtime into comp time.
  • Important: If the request is not approved in time, the employee will be paid for overtime instead of receiving comp time.

FMLA / Worker’s Comp – In Progress

We are still moving FMLA and Workers’ Comp cases from Legacy Kronos to UKG Ready. More information to come on how to handle these cases in UKG Ready.

If an employee has an active, open FMLA or Workers’ Comp case:

  • Do NOT approve their timesheets yet. We are working on a way to add their time for you.
  • For Intermittent Leave: If an employee used Intermittent Leave for an open leave case, please email the dates and hours to:
    • FMLA/Non-Work cases: Shelli Campbell (scampbell3@k12albemarle.org), CC time@k12albemarle.org
    • Workers’ Comp/Work-related cases: workerscomp@k12albemarle.org, CC time@k12albemarle.org

No Updates for Items Below

Timekeeper Office Hours: In-Person or Zoom – Informational

HR sent email invites to all Timekeepers for drop-in UKG Ready: Office Hours. We’ll be available both In-person and on Zoom.

When:

  • Friday, Jan 23: 1:00 PM – 3:30 PM

Counter Distributions (OT > Comp Time) – Reminder

Counter Distributions automatically went out this weekend to all non-exempt employees who had Overtime that was not generated by Extra Duty last week.

Employee Steps:

  • Convert to Comp Time: If the employee wants to convert this to Comp Time they need to complete the Counter Distribution Request. Instructions with Screenshots are in Timesheets Documentation under Compensatory Time
  • Keep as Overtime (pay money): If the employee wants to keep it as Overtime (paid out as money) they don’t need to do anything, just let it expire.

Manager Steps:

  • Manager’s must approve the Comp Time request in order for the Overtime to be Converted to Comp Time.
  • Workaround: If the manager gets an error message (screenshot below), email time@k12albemarle.org that they want to approve the Counter Distribution request and who the request is for.
    • This access issue has been fixed but cannot be fixed for requests already submitted.

Timekeeper Steps:

  • HRIS is working to add Timekeepers to the Request Workflow. This will be in place before the next Counter Distributions are sent this weekend.

Leave Balances and Leave Submitted When Balances Not In – In Progress

All leave balances except for the Sick Leave Overflow should now be correct.

  • Sick Leave Overflow for the Grandfathered Hybrid Employees (impacting 6 people) – In Progress

Long-Term Subs – In Progress

We are still working to upload all Long-Term Sub schedules to UKG Ready – In Progress

Extra Duty Limit Lists – Pending

We will be publishing a copy of the Extra Duty Limit Lists, how to look up the employee’s assigned limit list in ADP and UKG Ready, and how to submit changes to Extra Duty Limit Lists. – Pending

Activities – Call Back, On Call – Pending

We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily, only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.

Tuesday, 1/20/2026, UKG Ready Update

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Work Schedules – Done

All Rotating/Alternating Schedules/Compressed Workweeks that timekeepers have submitted to time@k12albemarle.org have been created and applied. They are now available for future use as well.

If you have not yet sent us a rotating/alternative/compressed week schedule that is currently in use and needs to be built, please send it to time@k12albemarle.org.

How to Remove Employee Birthdays and Employee Anniversaries from Tasks – Not Available

Managers and Timekeepers cannot change the list of tasks. However, they can update the reports linked to those tasks.

What Managers/Timekeepers Can Do:

  • Filter the report to show only their school or department.
  • Save the view so the filter stays on for next time.

HRIS will not remove these tasks right now. If they are deleted, they disappear for everyone in the system, which is why no changes are being made.

Counter Distributions (OT > Comp Time) – Fixed/Work Around

Counter Distributions automatically went out this weekend to all non-exempt employees who had Overtime that was not generated by Extra Duty last week.

Employee Steps:

  • Convert to Comp Time: If the employee wants to convert this to Comp Time they need to complete the Counter Distribution Request. Instructions with Screenshots are in Timesheets Documentation under Compensatory Time
  • Keep as Overtime (pay money): If the employee wants to keep it as Overtime (paid out as money) they don’t need to do anything, just let it expire.

Manager Steps:

  • Manager’s must approve the Comp Time request in order for the Overtime to be Converted to Comp Time.
  • Workaround: If the manager gets an error message (screenshot below), email time@k12albemarle.org that they want to approve the Counter Distribution request and who the request is for.
    • This access issue has been fixed but cannot be fixed for requests already submitted.

Timekeeper Steps:

  • HRIS is working to add Timekeepers to the Request Workflow. This will be in place before the next Counter Distributions are sent this weekend.

Online Training – Informational

As a reminder, training is available online. These links work even if you are not logged in. Please share these links with your teams:

Tip: Each guide has a Table of Contents so people can jump straight to the section they need.

More Resources (Sign-in Required)
For more help, you can visit the Additional Information and FAQ page. You must be logged in to view this specific site.

Timekeeper Office Hours: In-Person or Zoom – Informational

HR sent email invites to all Timekeepers today for drop-in UKG Ready: Office Hours. We’ll be available both In-person and on Zoom.

When:

  • Wednesday, Jan 21 (tomorrow): 2:00 PM – 4:00 PM
  • Friday, Jan 23: 1:00 PM – 3:30 PM

No Updates for Items Below

Leave Balances and Leave Submitted When Balances Not In – In Progress

All leave balances except for the Sick Leave Overflow should now be correct.

  • Sick Leave Overflow for the Grandfathered Hybrid Employees (impacting 6 people) – In Progress

Extra Duty Limit Lists – Pending

We will be publishing a copy of the Extra Duty Limit Lists, how to look up the employee’s assigned limit list in ADP and UKG Ready, and how to submit changes to Extra Duty Limit Lists. – Pending

Long-Term Subs – In Progress

We are still working to upload all Long-Term Sub schedules to UKG Ready – In Progress

FMLA / Worker’s Comp – Pending

We are still working on transferring current FMLA and Workers’ Comp cases from Legacy Kronos to UKG Ready. More information to come on how to handle these cases in UKG Ready.

Activities – Call Back, On Call – Pending

We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily, only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.

Friday, 1/16/2026, UKG Ready Update

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Additional Employee Access and Backup Timekeepers – Updated/Complete

Backup Timekeepers – Additional Information

  • Backup timekeepers can make corrections directly to the timesheet of anyone assigned to your Department (ADP Default).
  • We have uploaded all timekeepers and backup timekeepers to their School’s Managed Cost Center. This means you should start seeing people who transfer to your school. You can see transfers under Timesheet > Current and they’ll have “View Only” next to them.
    • If you don’t see an employee that has correctly Transferred to your Location:
      • Wait until the next time the employee clocks in, that should refresh the timesheet and put it in your list
      • Ask the primary timekeeper of the employee to click “Save” on the employee’s timesheet, that will also refresh the timesheet
      • Email time@k12albemarle.org to click “Save” on the employee’s timesheet to refresh the timesheet
  • Backup timekeepers will not get a Things To Do for Time Off Requests or Change Requests. They can see pending requests under Time > Time Off > All Open or Time > Timesheet > Change Requests > Timesheet Change Requests (respectively). They will not be able to approve the requests, only the direct supervisor and primary timekeeper can approve requests (we’re looking to see if we can change this but have not found a solution yet).
  • If someone with access (supervisor or primary timekeeper) delegates to a backup timekeeper, then the supervisor/primary timekeeper’s access will be transferred until the delegation period ends. The backup timekeeper will start getting the Things To Do for the Change Requests, but the supervisor/primary timekeeper will not. So, we encourage you to be aware of the implications of delegation and be sure you will not need access during the delegation period.

Access Summary:

  • Complete – All primary and backup timekeepers have access to their School/Department based on default HR Department Cost Center (ADP Home Department) and the Sub Department (Group Access)
  • Complete – All primary and backup timekeepers have access to employees who transfer into their Location – see additional info above (Managed Cost Center)
  • Complete – Driver’s Ed and Homebound Extra Duty Managers have been completed. If you are an Extra Duty manager who needs specific extra duty access please email time@k12albemarle.org (Managed Cost Center)
  • Complete – Indirect Supervisors can now approve/reject Time Off Requests. *But only new ones submitted after 1/16/2026.
    • Indirect Supervisors can approve/reject under Time > Time Off > All Open then click the checkbox next to the relevant request and click Approve or Reject in the top right corner
    • Indirect Supervisors can also approve/reject under Time > Time Off > Calendar
  • Complete – Indirect Supervisors can now approve/reject Timesheet Change Requests. *But only new ones submitted after 1/16/2026.
    • Indirect Supervisors can approve/reject under Time > Timesheets > Change Request > Pending Timesheet Change Requests. Then click the Filter and under Show click the checkbox “Data With Hidden To Do Items” and Apply. The requests should now appear, click the checkbox next to the relevant request and click Approve or Reject in the top right corner.

Submit Timesheets – Updated/Informational

Our original plan was to have an auto timesheet approval process take place. We have decided to change this process to allow for more time for review and correction, but also allow better reporting on employees who may not be reviewing their timesheets.

Supervisors and timekeepers can submit a timesheet on the employee’s behalf in order to approve the timesheet. Any timesheets that have not been approved or submitted by 1:00 PM on payroll Mondays will be approved/submitted by HR.

Report – Detailed Calculated Time (Counter Summary) – Informational

“Extra Duty Tracking” report has been shared with all timekeepers and managers. This report displays the extra duties and locations on employee’s timesheets. You should see any employee who transferred into an Extra Duty and also selected your Location. This report is based on employees who selected an Extra Duty. If you enter your school/department into the “Worked Location” column, you will be able to filter out subs who did not work at your school/department. The report defaults to “Today” you can change the timeframe by clicking “Counter Date: Today”

There are 2 ways to find this report:

  • Option 1 – My Saved Reports – Go to Reports (on the main dashboard or under the hamburger menu) > click the “My saved reports” tab > click “Extra Duty Tracking” under Saved As Name column
  • Option 2 – Switch View on Detailed Calculated Time (Counter Summary) report – Go to the “Detailed Calculated Time (Counter Summary)” report > click next to View and select “Extra Duty Tracking”

Timesheet Metrics – Fixed

We had an error affecting the timesheet metrics at the top of the timesheets late this afternoon. The error was caused by work we were doing on On Call and Call Back. This error is now fixed. If Worked Hours are still displaying incorrectly on a timesheet, click “Save” and it should refresh/correct itself.

Leave Balances and Leave Submitted When Balances Not In – In Progress

We have identified the following issues and are working to correct them:

  • Sick Leave balances for Full Time, Non-Hybrid employees are being incorrectly capped at 720 hours – Done
  • Sick Leave balances for Part-Time employees are being incorrectly capped – Done
  • Sick Leave Overflow for the Grandfathered Hybrid Employees (impacting 6 people) – In Progress
  • HRIS will manually switch leave that was submitted before balances were uploaded that are showing as LWOP – DONE

All leave balances except for the Sick Leave Overflow should now be correct. Extra Duty Limit Lists – Pending

We will be publishing a copy of the Extra Duty Limit Lists, how to look up the employee’s assigned limit list in ADP and UKG Ready, and how to submit changes to Extra Duty Limit Lists. – Pending

Long-Term Subs – In Progress

We are still working to upload all Long-Term Sub schedules to UKG Ready – In Progress

Work Schedules – In Progress

We are working through the Rotating/Alternating Schedules/Compressed Workweeks that timekeepers have submitted to time@k12albemarle.org.

We will let you all know when those are in and available to use. If you have not yet sent us a rotating/alternative/compressed week schedule that is currently in use and needs to be built, please send it to time@k12albemarle.org.

How to Remove Employee Birthdays and Employee Anniversaries from Tasks – Pending

We are working on documentation to show you how to remove or filter employee birthdays and employee anniversaries from tasks.

FMLA / Worker’s Comp – Pending

We are still working on transferring current FMLA and Workers’ Comp cases from Legacy Kronos to UKG Ready. More information to come on how to handle these cases in UKG Ready.

Activities – Call Back, On Call – Pending

We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily, only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.

Monday 1/12 UKG Ready Updates

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Thank You!

Thank you all for the work you continue to do to keep our Division running. We really appreciate your patience as we finalize this transition to UKG Ready. We will be sending multiple updates this week as we finalize our processes and build out reports.

Also thank you all for getting us through the FINAL Legacy Kronos Sign-off Process.

UKG Ready Office Hours for Timekeepers

We will be hosting an additional office hour session this week:

Thursday, 1/15/2026 from 1:00 PM – 3:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make this session. We will have additional training and office hours next week – we will send an update once those dates/times are finalized.

Legacy Kronos Access – Update

This is an UPDATE – Timekeepers (based on ADP timekeeper flag) will continue to have access to Legacy Kronos through Friday, January 16 (will no longer have access on Saturday, January 17).

Employees and Supervisors will lose access this evening, Monday, January 12 (will no longer have access on Tuesday, January 13).

Human Resources Super Users will continue to have access to Legacy Kronos for a few more weeks.

If you need to review any historical data after Friday, please reach out to us at time@k12albemarle.org. We’re working on the long term process for requesting historical data, this is still pending.

Transfer vs Clock-in/Clock-out – Informational

  • Transfer: Employee’s starting their day with Extra Duty OR going directly from one job to another should use the “Transfer” button. This is a one step click to clock-out of the job they were doing (if any) and clock-in to the next job. When they’re done with their last job of the day the employee should click “Clock Out”. Transfer create a line break on the timesheet.
  • Clock-in/Clock-Out: If employees clock out and then try to clock in, there’s a 3 minute delay to prevent double punches. If an employee will have a longer break between jobs they should “Clock-out” and then after the break “Transfer” (if Extra Duty/Location needed) or “Clock-in”.

Leave Request vs Time Off Request – Informational

We are updating our FAQs to clarify the difference between a Leave Request and a Time Off Request in UKG Ready, as we have seen some confusion between these options.

  • Time Off Requests should be used for all regular leave, including Sick, Personal, Annual/Vacation, and other standard leave types. These requests follow the normal supervisor approval process and ensure leave balances, timecards, and payroll are updated correctly.
  • Leave Requests are submitted through the Leave of Absence (LOA) module in UKG Ready and should be used only for formal, long-term leave situations such as FMLA, Workers’ Compensation, or similar extended leave cases. These requests are typically coordinated with the HR Leave Specialist and are not intended for routine absences.

Teacher Professional Development – Completed

All 10 month and 11 month Exempt employees can now request “Teacher Professional Development” under Time Off Request to denote when they are not in the classroom but are working due to Teacher Professional Development. Timekeepers/Supervisors that are editing directly to the Timesheet can find this code under “Time Off”

Stacked Bus Runs – Completed

Stacked Bus Runs Extra Duty is now available.

  • “Stacked Bus Runs – Exempt” for Teachers and other Exempt employees. We’ve added it to Exempt Teachers and similar at the Schools – let us know at time@k12albemarle.org if someone is missing it that needs it.
  • “Stacked Bus Runs – NE” for TAs and other non-exempt employees. We’ve added it to TAs and similar at the Schools – let us know at time@k12albemarle.org if someone is missing it that needs it.

FMLA / Worker’s Comp – Pending

We are still working on transferring current FMLA and Worker’s Comp cases from Legacy Kronos to UKG Ready. More information to come on how to handle these cases in UKG Ready.

Leave Balances and Leave Submitted When Balances Not In – Pending

Leave Balances will be uploaded tomorrow (Tuesday, Jan. 13).

What to do for leave already submitted?

  • Requested, not Approved – Please continue to hold requests until the leave balances are uploaded tomorrow. Once the leave balances are loaded you can approve the requests and it should recalculate the request with the correct cascade.
  • Approved – HRIS will manually start switching the leave that’s already been approved and populated on the timesheet.

Managed Cost Centers – Pending

We are still working on additional access for folks. For now, primary timekeepers can see their department and Principals/Directors/APs/ADs can see their direct and indirect reports.

  • Pending – access to employees for Back-up Timekeepers
  • Pending – access to Timekeepers, Back-up Timekeepers, and Athletic OAs for Sub Department
  • Pending – access to those that manage specific Extra Duty selections

Work Schedules – Pending

We are working through the Rotating/Alternating Schedules/Compressed Workweeks that timekeepers have submitted to time@k12albemarle.org.

We will let you all know when those are in and available to use. If you have not yet sent us a rotating/alternative/compressed week schedule that is currently in use and needs to be built, please send it to time@k12albemarle.org.

Counter Distribution – Requesting Comp Time – Pending

We are working on the documentation for how employees will request Compensatory Time when they earn Overtime. This is only for Non-Exempt, Regular employees. Time worked over 40 hours that is not converted to Compensatory Time will automatically be paid out as Overtime.

Activities – Call Back, On Call – Pending

We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.

Kronos Keying Sign-up Clarification

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Important Zoom Information for Payroll Help

If you sign up for a Zoom meeting, please know that we won’t be able to share our screens this time. You will need to clearly explain what needs to be done, step by step, so the HR person using the special laptop can enter the information for you.

This is a little different from the last time Kronos was down. The special computer we’re using is not connected to the internet or a printer, so we can’t take screenshots.

Also, please try to stagger your Zoom requests if you can. We only have a few super users who can help, and we want to make sure everyone gets the support they need.

See original post here: https://timekeepers.k12albemarle.org/?p=749

Kronos Update and Plan for 6/20 Payroll Run

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Kronos Access Plan

Thank you for your patience as we collaborate with the ACPS Department of Technology and the Local Government IT and Payroll teams to prepare for payroll next week.

To help get everyone’s clock in/out times entered (from Wednesday, June 11 to Friday, June 13), we’re setting up a computer lab at the County Office Building (401 McIntire Road) this weekend and Monday.

At this time, Kronos is not available outside of the County Office Building network, so logging in from worksites, mobile devices, or from home is not possible.

Please use this link (Kronos Keying Sign-up Sheet) to sign up for a time slot—you can pick one or several. Signing up helps us know when people will arrive and how many staff we’ll need to help.

You can get help in two ways:

How to use the sign-up sheet:

  • Use one row per day you plan to come (e.g., if you’re coming Saturday and Monday, fill out two rows).
  • In the Time Slot column, you can select one or multiple hours.
  • Be sure to include your School or Department so we can plan accordingly.
  • Use the Notes column to share anything helpful, such as:
    • “Will join via Zoom”
    • “Entering hours for the Transportation team”
    • “Will join in-person”
  • Use the Contact column to tell us how to reach you if plans change and we can’t be there during your scheduled time.

This helps us make sure you have the support you need—thank you!

Special Instructions for Entering the Building (Weekend Only):

If you do not have after-hours access to the County Office Building, don’t worry. We’ll have someone at the Visitor’s Entrance to let you in.

You will need to:

  • Park in one of the lower open lots, as the upper lot is typically barricaded.
  • Call or text 434-242-0002 if no one is at the front door to let you in.

Thank you for your flexibility as we work through these details!

Computer Lab Hours:

  • Saturday: Open from 8 AM – 5 PM. Please sign up—if no one signs up, we may open later or close earlier.
  • Sunday: Open from 8 AM – 5 PM. Again, please sign up so we know when to expect folks.
  • Monday: Open starting at 7 AM.

Sign-off at 2 pm on Monday

We’ve worked with Payroll to give us more time on Monday. The final payroll sign-off has been moved to 2 PM, allowing us more time to enter everyone’s hours.

HR staff will be there to help—both online and in person—especially for our bigger departments. This is why it’s so important to sign up!

Thank you all so much for your time and teamwork. We really appreciate everything you’re doing.

Kronos Down & Early Sign-Off Next 2 Payroll Runs

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Kronos Down

As noted in the tech advisory that was just sent out, Kronos access is down. We are working with our partners in the Department of Technology and Local Government to restore access as quickly as possible.

Please instruct your employees to note the time for manual entry when the system is back online.

As a reminder, next week is a payroll week and we will have early sign-off due to the bank holiday. If access has not been restored by Friday, we will share additional plans to process payroll given the short timeline.

We will keep you all updated when Kronos is back online. Thank you for your patience and understanding.

Early Sign-off on Mon., June 16 due to Bank Holiday

Thursday, June 19 (Juneteenth) is a bank holiday. To ensure payroll processing is completed on time, the Kronos timecard final approval deadline has been moved up by two hours, from 1 p.m. to 11 a.m. on Monday, June 16.

Kronos timecard approval deadline: 11:00 AM on Monday, June 16, 2025

Please communicate this change and adjust your internal deadlines for employees and supervisors to review and approve their timecards accordingly.

Early Sign-off on Mon., June 30 due to Bank Holiday

Friday, July 4 (Independence Day) is a bank holiday. To ensure payroll processing is completed on time, the Kronos timecard final approval deadline has been moved up by two hours, from 1 p.m. to 11 a.m. on Monday, June 30.

Kronos timecard approval deadline: 11:00 AM on Monday, June 30, 2025

Please communicate this change and adjust your internal deadlines for employees and supervisors to review and approve their timecards accordingly.

Kronos Outage 3/11/2025 – Update #5 Service Restored

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The Kronos system is currently back up and running. While this fix is temporary, we’re closely monitoring the situation and working to implement a more permanent solution. We hope that this fix will provide more stability until a permanent resolution is in place.

We appreciate your continued patience as we work toward a lasting resolution.

If you experience any other issues, please reach out to time@k12albemarle.org.

Thank you for your patience!