Human Resources has been assessing our employee leave program to better support our staff and their families. We’ve identified enhancements that provide more flexibility in how employees access their leave benefits. These updates apply to regular, non-exempt employees only and will take effect with the pay period starting October 5, 2024, as mentioned in the “Additional Leave Policy Updates” Compass Post.

Compensatory Time

We are pleased to announce the return of the Compensatory (Comp) Time Leave Program for non-exempt employees, effective immediately. Non-exempt employees may now choose comp time instead of overtime pay for hours worked beyond 40 in a week.

Key Points:

1. Pre-Approval: Comp time must be agreed upon in advance between the employee and supervisor.
2. Max Cap: Comp time balances cannot exceed 80 hours. Current balances in excess of 80 hours will be paid out automatically (e.g., during the October 25 payroll).
3. Year-End Payout: Any unused comp time as of June 15 will be paid out, with no carryover into the next fiscal year.
4. Temporary Employees: Temporary employees are not eligible for comp time.

Payouts and Job Changes:

• Upon termination or transfer, any remaining comp time will be paid out.
• Supervisors may offer or approve payout requests based on budget.

Comp Time Documentation:

• SOP- Converting Overtime to Compensatory (Comp) Time
• Converting Overtime to Comp Time
• Paying Out Comp Time

Shortfall Changes

Previously, when non-exempt (hourly) employees worked fewer hours than scheduled, their personal/annual leave was automatically deducted to cover their missed time resulting from this shortfall. The addition of paid leave will no longer be automatic.

• Employees will now see “Shortfall – Leave Without Pay” instead of personal/annual leave.
• Employees must now request leave from their supervisor and submit a Time Off Request in Kronos, per Policy GCC.
• Employees will only be paid for time worked and approved paid leave.
• Shortfalls will still count toward Acceptable Attendance standards.