Work Schedules – Done
All Rotating/Alternating Schedules/Compressed Workweeks that timekeepers have submitted to time@k12albemarle.org have been created and applied. They are now available for future use as well.
If you have not yet sent us a rotating/alternative/compressed week schedule that is currently in use and needs to be built, please send it to time@k12albemarle.org.
How to Remove Employee Birthdays and Employee Anniversaries from Tasks – Not Available
Managers and Timekeepers cannot change the list of tasks. However, they can update the reports linked to those tasks.
What Managers/Timekeepers Can Do:
- Filter the report to show only their school or department.
- Save the view so the filter stays on for next time.
HRIS will not remove these tasks right now. If they are deleted, they disappear for everyone in the system, which is why no changes are being made.
Counter Distributions (OT > Comp Time) – Fixed/Work Around
Counter Distributions automatically went out this weekend to all non-exempt employees who had Overtime that was not generated by Extra Duty last week.
Employee Steps:
- Convert to Comp Time: If the employee wants to convert this to Comp Time they need to complete the Counter Distribution Request. Instructions with Screenshots are in Timesheets Documentation under Compensatory Time
- Keep as Overtime (pay money): If the employee wants to keep it as Overtime (paid out as money) they don’t need to do anything, just let it expire.
Manager Steps:
- Manager’s must approve the Comp Time request in order for the Overtime to be Converted to Comp Time.
- Workaround: If the manager gets an error message (screenshot below), email time@k12albemarle.org that they want to approve the Counter Distribution request and who the request is for.
- This access issue has been fixed but cannot be fixed for requests already submitted.
Timekeeper Steps:
- HRIS is working to add Timekeepers to the Request Workflow. This will be in place before the next Counter Distributions are sent this weekend.
Online Training – Informational
As a reminder, training is available online. These links work even if you are not logged in. Please share these links with your teams:
Tip: Each guide has a Table of Contents so people can jump straight to the section they need.
More Resources (Sign-in Required)
For more help, you can visit the Additional Information and FAQ page. You must be logged in to view this specific site.
Timekeeper Office Hours: In-Person or Zoom – Informational
HR sent email invites to all Timekeepers today for drop-in UKG Ready: Office Hours. We’ll be available both In-person and on Zoom.
When:
- Wednesday, Jan 21 (tomorrow): 2:00 PM – 4:00 PM
- Friday, Jan 23: 1:00 PM – 3:30 PM
No Updates for Items Below
Leave Balances and Leave Submitted When Balances Not In – In Progress
All leave balances except for the Sick Leave Overflow should now be correct.
- Sick Leave Overflow for the Grandfathered Hybrid Employees (impacting 6 people) – In Progress
Extra Duty Limit Lists – Pending
We will be publishing a copy of the Extra Duty Limit Lists, how to look up the employee’s assigned limit list in ADP and UKG Ready, and how to submit changes to Extra Duty Limit Lists. – Pending
Long-Term Subs – In Progress
We are still working to upload all Long-Term Sub schedules to UKG Ready – In Progress
FMLA / Worker’s Comp – Pending
We are still working on transferring current FMLA and Workers’ Comp cases from Legacy Kronos to UKG Ready. More information to come on how to handle these cases in UKG Ready.
Activities – Call Back, On Call – Pending
We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily, only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.