Bank Holiday Weeks – Impact to Final Approval and Sign-off in Kronos

Friday, November 11 (Veteran’s Day) is a bank holiday. We will be issuing paychecks on Thursday, November 10 so that employees will receive their pay that week.

In order to allow payroll to process the data in time, we must move the Kronos timecard final approval deadline up two hours from 1 p.m. to 11 a.m. to ensure that paychecks will be issued by November 10.

Kronos timecard approval Monday, November 7 is 11 a.m.

Please communicate and adjust your internal Schools/Department deadlines as needed for employees and supervisors to review and approve their timecards. We recommend that you begin your normal timecard review processes late next week.

Note: Monday, November 7 is also Making Connections

Retirees in Kronos

We’ve had a few questions come in about retirees displaying in Kronos this week. All of our VERIP (Voluntary Early Retirement Incentive Program) employees were brought into Kronos as some of them do Sub/Temp for the Division. We have cleaned up that information so that only those who are working should be displaying now. If you need access to one of our VERIP employees, please reach out to us at time@k12albemarle.org or attend one of our Office Hours next week.

Electronic EARs

The electronic EAR system pulls from GP. If you are a supervisor or timekeeper who submits e-EARs, please note that the information listed under current information may be outdated. To review current information, supervisors can review direct and indirect reports in ADP under My Team. Timekeeper set-up to review department/school information is still under construction. Thank you for your patience everyone!

Reminder: ACPS Subs and Temps

Quick reminder that all ACPS Subs entered into Kronos must have an:

• Account Code labor level transfer and a Work Rule transfer added by the School/Department Timekeeper (or supervisor)
• This is in addition to the School/Department Labor Level 1 that the employee selects

ACPS Timekeeper Archives

Reminder if you need to view a past ACPS Timekeeper issue you can visit the archives at https://timekeepers.k12albemarle.org/

Office Hours Week of 10/31/2022

Monday, 10/31/2022, Wednesday, 11/2/2022, and Friday, 11/4/2022:

1:00 p.m. to 2:00 p.m.

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

Please feel free to reach out to us directly if there is a time that works better for you.

As always, thank you for your continued work and have a great weekend!

We will continue to hold office hours next week on the following days:

Monday, 10/24/2022, 9:30-11:30 AM (extended session to help with any questions before sign-off occurs at 1:00 PM)

Wednesday, 10/26/2022, 1:00-2:00 PM

Friday, 10/28/2022, 1:00-2:00 PM

As always, if there is a time that works better for you, please feel free to reach out directly to Thomas Abell or Kim Shigeoka, and we will do our best to make something work.

Have a great weekend!

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We are in the process of reworking the documentation behind the Sub Incentive Program but wanted to reach out to you all with a few reminders.

This program is only meant to be used for employees covering for a missing teacher.

Only time that an employee spends covering a classroom for a missing teacher is covered. If an employee is covering for a Teaching Assistant, Office Associate, or any other non-teaching positions, Sub Incentive Pay should NOT be applied.

School-Based Substitutes.

Per the School-Based Substitute job description:

The School-based Substitute Teacher covers classroom teacher, specialist, or teaching assistant roles based on school needs each day. Additional responsibilities may include covering for Office Associates or supporting instruction with a classroom teacher.

Based on this description, covering for employees that are missing is built into the role and rate of pay. Therefore, they do no qualify for the Sub Incentive Pay program since the role itself encompasses what we are asking teachers and teaching assistants to do for the incentive.

Work done outside of scheduled hours.

If an employee is asked to cover a classroom teacher outside of their regular scheduled hours, Sub Incentive should not be applied. Instead, the Sub – Full Day or Sub – Half Day work rule should be applied to ensure the employee is properly compensated for the time worked.

Dear colleagues,

Good afternoon! You are receiving this as a timekeeper or time approver for Kronos. We want to remind you that the upcoming Monday is a holiday, and payroll must run on Tuesday during a compressed timeframe in order for employees to be paid on Friday. Please be certain to remind employees to approve timecards by the end of the day on Friday, and please make arrangements to review and approve the timecards for employees you supervise so they are ready to be pulled electronically on Monday at 1 p.m. This is an automated process to pull the timecards.

Please note that the deadline for anything to come in through payroll input will be NOON on Friday so that the data can be pulled prior to the holiday and reviewed. Please be certain to fully logout of the transaction input module in GP by 12:00 p.m. on Friday, July 1, 2022. If you do not, the payroll team is unable to pull the file until you do.

Please feel free to reach out to Dan Redding if you have any questions.