Last Kronos Payroll Office Hours

We will be hosting one office hour session this week:

Monday, 1/12/2026 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Biometric Device Instructions

As you prepare to begin enrolling your employees into the biometric device at your school, HR recommends that you first register yourself to add an additional layer of security to your profile. To do this, follow the steps for “Enrolling an Employee” on the Biometric Device Registration user guide for yourself first. Following successful registration, the system will now require that you authorize your login to manager access with your biometric scan. 

Once an employee is enrolled on a biometric device, they can use any biometric device in the Division. All Timekeepers, Backup Timekeepers, and Athletic OAs can enroll employees. Let us know at time@k12albemarle.org if you need additional managers enabled to enroll employees. HR is exploring if we can setup a biometric device at our office to host employees, particularly subs, to enroll through us.

Timesheet Update

We’ve moved the Location and Extra Duty fields on the timecards further left so you don’t have to scroll as much to see them.

Coming Soon: We are still working to identify the easiest reports you can run to gather the data at a glance.

Extra Duty Limit Lists

Extra Duty Limit Lists have been uploaded. Timekeepers and Managers can see all of the available Extra Duty options.

Coming Soon: We are working to update our process for timekeepers/managers to request additional Extra Duty options for employees.

Access to Additional Employees (Managed Cost Center Setup) – Pending

Right now only primary timekeepers and direct/indirect supervisors can see their employees.

Coming ASAP: We are working on updating your access to see additional employees (managed cost center setup).

Leave Request vs Time Off Request

We are updating our FAQs to clarify the difference between a Leave Request and a Time Off Request in UKG Ready, as we have seen some confusion between these options.

• Time Off Requests should be used for all regular leave, including Sick, Personal, Annual/Vacation, and other standard leave types. These requests follow the normal supervisor approval process and ensure leave balances, timecards, and payroll are updated correctly.

• Leave Requests are submitted through the Leave of Absence (LOA) module in UKG Ready and should be used only for formal, long-term leave situations such as FMLA, Workers’ Compensation, or similar extended leave cases. These requests are typically coordinated with the HR Leave Specialist and are not intended for routine absences.