ADP Job Changes Blackout May 1, 2024 – May 12, 2024

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For those of you who submit changes in ADP, please read the following:

Between May 1, 2024, and May 12, 2024, we will be enforcing a blackout of all ADP Job Changes. Timekeepers and managers should NOT submit any job changes within ADP during this time. If you have to submit a termination/resignation during the period, please reach out to your Business Partner. This blackout will only affect ADP. Please continue to enter any updates or changes as needed in SPA, and complete the correlating changes in ADP after the blackout has ended.

IMPORTANT: Any changes for a licensed employee for the 2024 – 2025 school year must be submitted before the blackout begins. This information is used to create the 2024 – 2025 licensed employee contracts. RIF hour changes must be submitted in this group. However, RIF terminations should not be processed at this time. This information was communicated in the SAB on 4/22/2024 (copied below).

If you have started a change in ADP before the blackout without submitting, you will need to cancel, and restart the change after the blackout.

Please hold any 10/11-month non-exempt changes until after the blackout.

A reminder email will be sent on May 1 when the blackout is initiated, and a follow-up email will be sent on May 13 when the blackout has been lifted.

SAB message sent on 4/22/2024:

Reminder: ADP Job Changes  

Supervisors and those who initiate employee job changes in ADP: Proceed NOW with submitting changes for Licensed staff for 2024-2025. We need all known changes (like RIFs, increases in hours, and voluntary reductions) so that HR can prepare employee contracts for release and signature. All known changes should be submitted and completed by Wednesday, May 1.  

If you want to double-check, the SPA/ADP mismatch FTE report in SPA is a great tool to see where there are discrepancies. Please continue submitting LOAs, resignations, and retirements for ALL staff. Your HR Business Partner will follow up with you related to changes for classified employees later. For 10-month teachers, please use 8/9/24 as the term date and 8/10/24 as the effective/start date.  

Please contact your HR Business Partner with any questions.

Office Hours for the Week of 4/22/2024

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We will be hosting two office hours sessions this week:

Monday, 4/22/2024 from 12:00 PM – 1:00 PM
Thursday, 4/25/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Discontinuation of Kronos Service Desk Account

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We wanted to inform you that we will be discontinuing the Kronos Service Desk account that is hosted through KACE. Going forward, please send any help requests directly to time@k12albemarle.org. This change will streamline our communication channels and ensure a more efficient response to your needs.

Thank you for your cooperation and understanding.

Office Hours for the Week of 4/8/2024

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We will be hosting two office hours sessions this week:

Monday, 4/8/2024 from 12:00 PM – 1:00 PM
Thursday, 4/11/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Office Hours for the Week of 3/25/2024

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We will be hosting two office hours sessions this week:

Monday, 3/25/2024 from 12:00 PM – 1:00 PM
Thursday, 3/28/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Kronos Outage (Intermittent)

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As many of you may have noticed, Kronos is currently down or responding slowly for some users. We have contacted our partners with Gov IT, and they have begun troubleshooting the issue. We are sorry for the inconvenience. Please instruct your employees if they cannot log in to clock in/out to note the time for manual entry when the system is back online.

Timekeepers, please keep in mind that today is a Payroll Monday, and all timecard data must be input by 1:00 PM.

We will keep you all updated when Kronos is back online.

Office Hours for the Week of 3/11/2024

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We will be hosting two office hours sessions this week:

Monday, 3/11/2024 from 12:00 PM – 1:00 PM
Thursday, 3/14/2024 from 1:00 PM – 2:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Signoff Deadline – 02/26/2024

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Due to this morning’s Kronos outage and after speaking with the Payroll Department, we have decided to move today’s Kronos payroll deadline from 1:00 PM to 1:30 PM.

Today’s payroll deadline will be 1:30 PM.

Please ensure that all normal payroll Monday processes are completed by this time. If you are unable to meet this deadline for any reason, please reach out to time@k12albemarle.org

We will still have an Office Hours session at 12:00 PM today to help support you all however we can. Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

Thank you for all that you do!