Author Archives: Thomas Abell

Office Hours, Building Closure, & Next Week’s Payroll Run

Posted on by

Office Hours

We will be hosting two office hours sessions this week:

  • Wednesday, 1/11/2023 from 1:00PM-2:00PM
  • Friday, 1/13/2023 from 1:00PM-2:00PM

Zoom Link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

Building Closure Leave

With the 2-hour delay this morning, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.

Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.
Each employee who’s schedule was impacted by the delay should have 2 hours of Building Closure Leave applied to their timecard. Since ACPS no longer practices leave washing, building closure leave should be applied to timecards even if the employee had to work during the closure. 

Since exempt employee’s pay would not be impacted by building closure leave, it is not necessary to add it to their timecards.

Building Closure Leave SOP
(some links may be dead within this document, we are working on updating our Time and Attendance site)
How to add Building Closure Leave

GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.

Payroll Run for the Week of 1/16/2023

With Monday, 1/16/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/17/2022. This means that all normal checklists you go through MUST be completed before then.

Please feel free to reach out to your HRIS team with any questions or concerns. Have a great week!

Payroll Run & Office Hours for the week of 1/2/2023

Posted on by

Payroll for the week of 1/2/2022

With Monday, 1/2/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/3/2022. This means that all normal checklists you go through MUST be completed before then.

If you plan on taking off on Tuesday, a backup must be designated, please make sure that they are aware of all normal checks that must be done.

Office Hours

We will be hosting office hour sessions on the following days:

  • Tuesday, 1/3/2023 from 10:00AM – 11:00 AM
  • Friday, 1/6/2023 from 1:00PM – 2:00PM

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

We hope everyone has had a great break, and we look forward to seeing you all in the New Year!

Building Closure Leave

Posted on by

With the 2-hour delay this morning, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.

Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.
Each employee who’s schedule was impacted by the delay should have 2 hours of Building Closure Leave applied to their timecard. Since ACPS no longer practices leave washing, building closure leave should be applied to timecards even if the employee had to work during the closure. 

Since exempt employee’s pay would not be impacted by building closure leave, it is not necessary to add it to their timecards.

Building Closure Leave SOP
(some links may be dead within this document, we are working on updating our Time and Attendance site)
How to add Building Closure Leave

GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.

Paid Non-Work Days, Payroll the Week of 12/19 & Upcoming Office Hours

Posted on by

Paid Non-Work Days

Per the Division Compass message sent on 12/6/2022, a total of 5 paid days will be given to all non-exempt 10/11 month employees during this upcoming holiday break. Please let your employees know that these paid non-work days will be seen in Kronos by the end of this week and will be paid out on the 1/6/2023 paycheck.

Payroll for the week of 12/19

With the holiday break starting next week, we wanted to remind all timekeepers that if you plan to take off on Monday, 12/19/2022, you must ensure that your timekeeping duties are still completed in time for payroll sign off to occur at 1:00PM. If a backup must be designated, please make sure that they are aware of all normal checks that must be done (feel free to reach out to your HRIS team, Thomas Abell & Kim Shigeoka if you require any help).

Upcoming Office Hours

We will be hosting office hours sessions on the following days:

  • Thursday, 12/15/2022 from 1:00PM – 2:00 PM
  • Monday, 12/19/2022 from 11:00AM – 12:00PM

As always, if you need any help outside of this time, please reach out to Thomas Abell, Kim Shigeoka, or time@k12albemarle.org

Have a safe break & Happy Holidays!

Office Hours for the week of 12/5/2022

Posted on by

Good morning! We apologize for the late message regarding office hours this week.
We will host 3 office hours sessions:

  • Monday, 12/5/2022 10:30-11:30AM
  • Wednesday, 12/7/2022 2:00-3:00PM
  • Friday, 12/9/2022 2:00-3:00PM

Please feel free to join us at any of these times with any questions you may have,

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

Have a great week!

Open Enrollment & Office Hours

Posted on by

Open Enrollment Update

Just a reminder, open enrollment ends at 11:59PM on Tuesday, November 15. Please remind your employees that open enrollment must be completed by every benefits eligible employee even if they are waiving benefits. Here is an updated list of employee numbers by school and department:

Department/SchoolIn ProgressNot StartedTotal
Agnor-Hurt Elementary41418
Albemarle High126779
Baker-Butler Elementary104151
Broadus Wood Elementary41317
Brownsville Elementary71926
Building Services71219
Burley Middle71825
CATEC123
Center 1167
Center for Learning & Growth022
Child Nutrition61521
Community Engagement336
Community Lab School3710
Crozet Elementary61723
EDEP31316
Greer Elementary63238
Henley Middle22527
Hollymead Elementary11314
Instruction61016
Journey Middle72229
Lakeside Middle31316
Meriwether Lewis Elementary41014
Monticello High143044
Mountain View Elementary125062
Murray Elementary6915
Post High Program123
Red Hill Elementary6713
Scottsville Elementary11011
Special Services101323
Stone-Robinson Elementary52328
Stony Point Elementary279
Technology549
Transportation83139
Walton Middle41014
Western Albemarle High73845
Woodbrook Elementary62632

If you would like a list of employees that still need to finish this process, please reach out to benefits@k12albemarle.org

Office Hours for the week of 11/14/2022

Monday, 11/14/2022, Wednesday, 11/16/2022, & Friday, 11/18/2022


1:00PM – 2:00PM

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

As always, if you cannot make any of these times, feel free to reach out directly to Thomas Abell or Kimberly Shigeoka.

Have a great weekend!

Making Connections & Payroll Week Reminders

Posted on by

The HRIS team will be hosting three sessions on Monday (11/7/2022) morning’s Making Connections at Albemarle High School. Please feel free to drop by with any questions you may have pertaining to anything and everything Kronos!

Albemarle High School Making Connections 8:30 am – 11:30 am for all your Kronos questions!

If you would like to register beforehand please click here: Registration

Payroll Week

Please keep in mind that the deadline for approvals on Monday morning is 11:00 AM.

This is due to the banking holiday on 11/11/2022. It is vital that all items you regularly check (missed punches, account codes, etc.) are done before this time. We will be more than happy to help with any outstanding issues you may have during our Making Connections session.

Have a great weekend, and we look forward to seeing you all on Monday!

Office Hours for the Week of 10/24-10/28

Posted on by

We will continue to hold office hours next week on the following days:

Monday, 10/24/2022, 9:30-11:30 AM (extended session to help with any questions before sign-off occurs at 1:00 PM)

Wednesday, 10/26/2022, 1:00-2:00 PM

Friday, 10/28/2022, 1:00-2:00 PM

As always, if there is a time that works better for you, please feel free to reach out directly to Thomas Abell or Kim Shigeoka, and we will do our best to make something work.

Have a great weekend!

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

Meeting ID: 854 1553 7117
Passcode: 364379
One tap mobile
+16465588656,,85415537117# US (New York)
+16469313860,,85415537117# US

Dial by your location
+1 646 558 8656 US (New York)
+1 646 931 3860 US
+1 301 715 8592 US (Washington DC)
+1 309 205 3325 US
+1 312 626 6799 US (Chicago)
+1 720 707 2699 US (Denver)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 386 347 5053 US
+1 564 217 2000 US
+1 669 444 9171 US
+1 719 359 4580 US
Meeting ID: 854 1553 7117
Find your local number: https://k12albemarle.zoom.us/u/kOEoZvfH8

Sub Incentive Program Refresher

Posted on by

We are in the process of reworking the documentation behind the Sub Incentive Program but wanted to reach out to you all with a few reminders.

This program is only meant to be used for employees covering for a missing teacher.

Only time that an employee spends covering a classroom for a missing teacher is covered. If an employee is covering for a Teaching Assistant, Office Associate, or any other non-teaching positions, Sub Incentive Pay should NOT be applied.

School-Based Substitutes.

Per the School-Based Substitute job description:

The School-based Substitute Teacher covers classroom teacher, specialist, or teaching assistant roles based on school needs each day. Additional responsibilities may include covering for Office Associates or supporting instruction with a classroom teacher.

Based on this description, covering for employees that are missing is built into the role and rate of pay. Therefore, they do no qualify for the Sub Incentive Pay program since the role itself encompasses what we are asking teachers and teaching assistants to do for the incentive.

Work done outside of scheduled hours.

If an employee is asked to cover a classroom teacher outside of their regular scheduled hours, Sub Incentive should not be applied. Instead, the Sub – Full Day or Sub – Half Day work rule should be applied to ensure the employee is properly compensated for the time worked.