Author Archives: Thomas Abell

Building Closure Leave for 8/9/2024

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With the announcement that buildings would be closed until 10:00 AM, we wanted to send a reminder of how to process Building Closure Leave in Kronos.

Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.

Each 10/11-month (only 220 and 260-day employees are affected) and 12-month employees whose schedule is affected by the late opening should have the appropriate hours of Building Closure Leave added to their timecard (ex: if an employee’s normal schedule is 10:00 AM – 6:00 PM, they should not receive any leave. If their normal schedule is 8:00 AM – 4:00 PM, they should have 2 hours of leave applied).

Since ACPS no longer practices leave washing, building closure leave should be applied to timecards even if the employee had to work during the closure. 

Since exempt employee’s pay would not be impacted by building closure leave, it is not necessary to add it to their timecards.

Building Closure Leave SOP
(some links may be dead within this document, we are actively working on updating our Time and Attendance site documents)
How to add Building Closure Leave

GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.

Please refer to our previous FAQ Post on Building Closure Leave. If you have any additional questions, please email time@k12albemarle.org.

Start of School Year Reminders/Updates

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It is that time of year again! Welcome to the 2024 – 2025 School Year!

Here are a few important reminders/updates as we get the school year started:

New Hires

  • New hires will be added to Kronos based on their hire date and will be able to access their timecard at that time:
    • New 200-Day Teachers have hire dates of 8/10/2024
      • 8/10/2024 is the first day of the pay period. This is NOT the first day the employee is expected to report for work.
    • New 182-Day TAs have hire dates of 8/15/2024
    • Any non-exempt new hires with a mid-week start date must have the “New Hire – No Shortfall” code added to the timecard for any system-generated shortfall.
    • All non-exempt employees must have a schedule added upon import to Kronos.
  • To view start dates based on calendars, please review the 2024-25 Kronos Calendars

Employee Transfers

  • Most Teachers and TAs moving to new schools will have their records updated to the new location starting on 8/10/2024.

2024 – 2025 Supplemental Pay Scale

This year’s supplemental pay scale is available for review: 2024-2025 Supplemental Pay Scale. New rates start on 8/12/2024.

A note from our Compensation Manager, Sunny Thies-Moon:

“To have consistency in sub and temp rates, we have linked the rates with the appropriate position’s pay grades (Non-VRS) and teacher’s step scales (Non-VRS step 0). The new supplemental pay scale rates are effective from 8/12/2024. These adjustments are necessary to maintain the consistency of our compensation.
We understand the importance of transparency and efficient rates, especially within an educational environment, and we remain committed to providing you with the best possible service. If you have any questions or concerns regarding these changes, please do not hesitate to reach out to the compensation team.
Thank you for your attention to this matter. We appreciate your understanding and continued support.

Best regards,
Sunny”

Thank you for all your hard work! We hope you have a fantastic year!

HRIS Office Hours for the week of 7/29/2024

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We will be hosting two office hours sessions this week:

Monday, 7/29/2024 from 12:00 PM – 1:00 PM
Thursday, 8/01/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

HRIS Office Hours for the Week of 7/14/2024

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We will be hosting two office hours sessions this week:

Monday, 7/15/2024 from 12:00 PM – 1:00 PM
Thursday, 7/18/2024 from 2:00 PM – 3:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Kronos Sign-Off Reminder and Office Hours for the Week of 07/01/2024

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Kronos Sign-Off for Payroll

Due to the holiday on 07/04/2024, the normal 1:00 PM sign-off timeline will be altered.

For the week of 07/01/2024, sign-off will occur on Monday, 07/01/2024 at 11:00 AM.

Office Hours

We will be hosting two office hours sessions next week:

Monday, 07/01/2024 from 10:00 AM – 11:00 AM
Friday, 07/05/2024 from 1:00 PM – 2:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you cannot make either of these sessions.

Kronos Outage (Intermittent)

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As many of you may have noticed, Kronos is currently down or responding slowly for some users. We have contacted our partners with Gov IT, and they have begun troubleshooting the issue. We are sorry for the inconvenience. Please instruct your employees if they cannot log in to clock in/out to note the time for manual entry when the system is back online.

We will keep you all updated when Kronos is back online.

HRIS Office Hours for the Week of 6/17/2024

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We will be hosting two office hours sessions this week:

Monday, 6/17/2024 from 10:00 AM – 11:00 AM
Thursday, 6/20/2024 from 1:00 PM – 2:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Kronos Sign-Off Updates for the Weeks of 6/17/24 & 7/1/24

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Due to the upcoming holidays on 6/19/2024 & 7/4/2024, we will have to alter our normal 1:00 PM sign-off timeline.

For the week of 6/17/2024, sign-off will take place on Monday, 6/17/2024 at 11:00 AM.

For the week of 7/1/2024, sign-off will take place on Monday, 7/1/2024 at 11:00 AM.

Please have all payroll week sign-off checks done no later than 10:45 AM on each day. Moving up the timeline will help ensure that paychecks are received without any delays due to the holidays.

As always, please feel free to reach out to time@k12albemarle.org with any questions.

2024 Summer School

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We will be hosting four training/working sessions to get the Summer School schedules programmed into Kronos. Sessions will be hosted at either COB McIntire or Center 1. 

The first 15-20 minutes will include a demonstration of how the schedules must be set up and a working session to get everything programmed will follow. Once everything is programmed, you are free to go!

Any timekeeper whose school is hosting a Summer School session MUST sign up.
Please bring your school’s staffing list!

Sign up here!