Category Archives: Kronos

ADP Blackout, HRIS Office Hours, and Early Payroll Deadline – Dec. 2024 Updates

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ADP Blackout Period: Thurs., Dec 12 – Sun., Dec 15

We are planning a short blackout period in ADP for new entries and changes. The blackout will run from Thursday, December 12, to Sunday, December 15.

This period is necessary to process title changes for some licensed staff who are listed as Classroom Teachers in ADP. We’ve been working to better align their job titles with their actual roles. Our goal is to create job descriptions that are broad enough to avoid single-incumbent roles, but specific enough to remain accurate and useful. Additionally, we are realigning some of the classified pay scales and pay grades to ensure consistent separation between grades. Neither of these changes will impact employee pay.

Targeted communication will go out to impacted employees next week after the changes are finalized.

What to Remember during the ADP Blackout Period:

  • TalentEd will remain available. However, HR will pause processing newly submitted Hire Forms until the blackout period ends.
  • ADP will remain available to review information or run reports.

HRIS Office Hours for the week of 12/16/2024

We will be hosting two office hours sessions next week:

Monday, 12/16/2024 from 12:00 PM – 1:00 PM
Thursday, 12/19/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/2900744257?pwd=bW83UFdEN2dJNVVKUVVDZWVhWnFPUT09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Early Sign-off on Mon., Dec. 30 due to Bank Holiday

Wednesday, January 1 (New Year’s Day) is a bank holiday. To ensure payroll processing is completed on time, the Kronos timecard final approval deadline has been moved up by two hours, from 1 p.m. to 11 a.m. on Monday, December 30.

Kronos timecard approval deadline: 11:00 AM on Monday, December 30, 2024

Please communicate this change and adjust your internal deadlines for employees and supervisors to review and approve their timecards accordingly.

HRIS Office Hours for the Week of 12/2/2024

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We will be hosting two office hours sessions this week:

Monday, 12/2/2024 from 12:00 PM – 1:00 PM
Thursday, 12/5/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Update: Time-Off Request Issue in Kronos

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The Kronos system error affecting time-off requests has been resolved. Employees can now submit their time-off requests as usual through the system.

We appreciate your patience and understanding while we worked to address this issue. If you encounter any further issues or have any questions, please don’t hesitate to contact us at time@k12albemarle.org.

Time-Off Request Issue in Kronos

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We are currently experiencing a system error in Kronos that is preventing employees from submitting time-off requests. Our team is aware of the issue and is actively working to resolve it as quickly as possible.

In the meantime, if employees need to request time off, please instruct them to communicate directly with their supervisor or timekeeper to ensure their requests are documented and processed manually until the issue is resolved.

HRIS Office Hours for the Week of 11/18/2024

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We will be hosting two office hours sessions this week:

Monday, 11/18/2024 from 12:00 PM – 1:00 PM
Thursday, 11/21/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Important Payroll Session for Timekeepers at Making Connections

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Instead of our regular office hours on Monday, November 4, Thomas Abell will host “Payroll Submissions for Timekeepers” at Making Connections. As a reminder, the week of Nov. 4 (next week) is a payroll week.

When: Monday, Nov 4, 10:15 AM – 11:30 AM
Where: AHS Room 123

This will be an Open Lab style workspace where timekeepers can complete time and attendance tasks before payroll sign-off. If you are the timekeeper responsible for payroll review next week for your school, department, or program, please sign up for this session. This is a great chance to get help and have dedicated time for your payroll tasks.

Thomas will be available to answer any questions you may have. We look forward to seeing you there!

HRIS Office Hours for the Week of 10/21/2024

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We will be hosting two office hours sessions this week:

Monday, 10/21/2024 from 12:00 PM – 1:00 PM
Wednesday, 10/23/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/86183274232?pwd=WmEFP8WbYszQDsAFK2KIbYDkbbOPKX.1

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Compensatory Time and Shortfall Changes

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Human Resources has been assessing our employee leave program to better support our staff and their families. We’ve identified enhancements that provide more flexibility in how employees access their leave benefits. These updates apply to regular, non-exempt employees only and will take effect with the pay period starting October 5, 2024, as mentioned in the “Additional Leave Policy Updates” Compass Post.

Compensatory Time

We are pleased to announce the return of the Compensatory (Comp) Time Leave Program for non-exempt employees, effective immediately. Non-exempt employees may now choose comp time instead of overtime pay for hours worked beyond 40 in a week.

Key Points:

  1. Pre-Approval: Comp time must be agreed upon in advance between the employee and supervisor.
  2. Max Cap: Comp time balances cannot exceed 80 hours. Current balances in excess of 80 hours will be paid out automatically (e.g., during the October 25 payroll).
  3. Year-End Payout: Any unused comp time as of June 15 will be paid out, with no carryover into the next fiscal year.
  4. Temporary Employees: Temporary employees are not eligible for comp time.

Payouts and Job Changes:

  • Upon termination or transfer, any remaining comp time will be paid out.
  • Supervisors may offer or approve payout requests based on budget.

Comp Time Documentation:

Shortfall Changes

Previously, when non-exempt (hourly) employees worked fewer hours than scheduled, their personal/annual leave was automatically deducted to cover their missed time resulting from this shortfall. The addition of paid leave will no longer be automatic.

  • Employees will now see “Shortfall – Leave Without Pay” instead of personal/annual leave.
  • Employees must now request leave from their supervisor and submit a Time Off Request in Kronos, per Policy GCC.
  • Employees will only be paid for time worked and approved paid leave.
  • Shortfalls will still count toward Acceptable Attendance standards.

HRIS Office Hours for the week of 10/07/2024

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We will be hosting two office hours sessions this week:

Monday, 10/07/2024 from 12:00 PM – 1:00 PM
Wednesday, 10/09/2024 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make either of these sessions.

Special Office Hours Session and Building Closure Leave

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Office Hours

Due to the unique circumstances of the last week and the needed cleanup of Building Closure Leave, we will be hosting an office hours session tomorrow:

Friday, 10/4/2024 from 1:00 PM – 2:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

Building Closure Leave

  • While it is okay to apply Building Closure Leave to all employee timecards, it is only necessary to apply leave to non-exempt employee timecards.
  • Even if an employee worked when the building was closed, they still qualify for all applicable Building Closure Leave.
  • As a reminder, please refer to the Building Closure Leave FAQ post from earlier this year. If the previous Building Closure Leave SOP conflicts with anything listed in the FAQ, please follow the FAQ as that is the most recent and up-to-date documentation on Building Closure Leave practices.