We will again be hosting open labs next week in the HR Conference Room (COB McIntire) to ensure timecard data is entered in a timely manner. Please stop by if you are able. If you only have a few employees to keep track of (5 or fewer), we will be available via Zoom (Zoom Link) during those same times. When signing up, please note whether or not you will be in-person or meeting with us via Zoom. Please sign up for as many sessions as you think you will need.
If you sign up for a Zoom session, please know that we won’t be able to share our screens. You will need to clearly explain what needs to be done, step by step, so the HR employee using the special laptop can enter the information for you. The computers we are using are not connected to the internet or a printer. So, we can’t take screenshots or export any data from Kronos.
We will be hosting another Open Lab session this Monday to assist with payroll processing and timecard cleanup. There will be 10 available slots per session, and you are welcome to sign up for as many as you need. Please sign up, regardless of whether you will be attending in person or participating via Zoom.
If possible, we strongly encourage you to attend in person, as it makes entering and correcting timecards significantly easier.
If you are unable to make it to COB McIntire during the time you have signed up, please use the following Zoom Link: Zoom As a reminder, if you sign up for a Zoom session, please know that we won’t be able to share our screens. You will need to clearly explain what needs to be done, step by step, so the HR employee using the special laptop can enter the information for you. The computers we are using are not connected to the internet or a printer. So, we can’t take screenshots or export any data from Kronos.
Kronos remains down, and we don’t yet have an estimated time for restoration.
To stay on track for next week’s payroll, we’ll hold a rolling open lab this week in the HR Conference Room (COB McIntire). Please stop by if you can. If you only have a few employees to keep track of, we will be available via Zoom (Zoom Link) during those same times. When signing up, please note whether or not you will be in-person or on Zoom. Please sign up for as many sessions as you think you will need.
If you sign up for a Zoom session, please know that we won’t be able to share our screens. You will need to clearly explain what needs to be done, step by step, so the HR employee using the special laptop can enter the information for you. The computers we are using are not connected to the internet or a printer. So, we can’t take screenshots or export any data from Kronos.
Kronos is still down. Please do not attempt to log in until we send an official all-clear notification.
In the meantime, continue to track employee clock-in/out times manually. If you need assistance setting up a Google Sheet or Form to help collect this information, feel free to reach out to time@k12albemarle.org —we’re happy to help.
Comp Leave Payout
Additionally, please note that the Comp Leave payout originally scheduled for June 16 has been moved to June 27, 2025. This adjustment provides employees with additional time to use any earned Comp Time before the end of the pay period. All remaining balances will be paid out on the July 3 paycheck.
Please submit any historical corrections that include Comp Time Leave no later than Wednesday, 6/25/2025. Any correction submitted after that time will not be eligible for Comp Time Leave, and any remaining Comp Time balance will be paid out in the July 3 paycheck.
Please ensure your employees know when they need to return for SY25-26. Here’s a link to a breakdown of employee titles by School/Department (as of May 13). Here’s a link to the SY25-26 Work Calendars. You can look up individual employees in ADP to view their assigned calendar. Here’s a link to instructions on how to look up an employee in ADP. If you have questions about your employees’ assigned calendar, please reach out to your Business Partner.
Work Calendar
Types of Positions Impacted
First Day of SY25-26
Approx. # of Employees Impacted SY25-26
186 (prev. 180) Non-Exempt
Child Nutrition
Monday, 8/11/2025
95
188 (prev. 182) Non-Exempt
Most 10-month Non-Exempts – all TAs, Transportation, SPED TAs, School Security, CNA, EDEP, etc
Friday, 8/8/2025
708
190 (prev. 184) Non-Exempt
School Nurses
Thursday, 8/7/2025
25
206 (prev. 200) Non-Exempt
Some OAs, Edu Support Spec, EL Family Engagement
Monday, 8/4/2025
14
226 (prev. 220) Non-Exempt
Some OAs
Monday, 7/14/2025
6
10 Month Teachers/Exempt (200, 210)
Most Teachers, SPED Teachers, Student Safety Coaches, Exempt Staff, etc
Monday, 8/4/2025
1360
220 Teacher (11-month)
Some Teachers – mostly subject department chairs, CEIS, special programs
Monday, 7/21/2025
20
220 Exempt Classified (11-month)
EDEP Supervisor, Some On-Site Program Admin
Monday, 7/14/2025
2
240 Teacher (11-month)
BRJD, MESA Chair Teacher
Monday, 7/14/2025
7
Thank you for your patience, hard work, and continued support.
It is that time of year again! As we have in the past few years, we will be hosting multiple training/working sessions to program the Summer School schedules into Kronos. Sessions will be hosted at either COB McIntire or Center 1.
The first 15-20 minutes will include a demonstration of how the schedules must be set up, and a working session to get everything programmed will follow. Once everything is programmed, you are free to go!
Any timekeeper whose school is hosting a Summer School session MUST sign up. Please bring your school’s staffing list!