Category Archives: Both

Kronos Outage

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As many of you may have noticed, Kronos is currently down. I have reached out to our partners with Gov IT, and they have begun work to get the servers back up and running properly.
We are sorry for the inconvenience, but please instruct your employees to note when they clocked in this morning for manual entry when the system is back online.

We will keep you all updated on when Kronos is back online.

Leave Program & Historical Corrections Updates

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As you all read in the August 22 Compass https://compass.k12albemarle.org/?p=2343595, we have a few leave program updates that are taking effect today.

Leave Pilot for 10 & 11 Month, Benefits-Eligible Employees

Benefits-eligible, 10 & 11 Month employees will see Personal Leave and Sick Leave loaded in their Kronos Accruals today. This year, instead of accruing month by month, these leave types are front loaded for 10 & 11 month employees. Teachers will see their Personal Leave in a separate bucket from their Sick Leave.

End of COVID Leave Bank Program

To transition the end of the COVID Leave Bank Program, benefits-eligible employees will see 5 sick days added to their Sick Leave. This appears on timecards today as “1-Time Sick Leave Supplement” as a negative amount equal to 5 days (the amount appears negative to add it instead of use it).

The comment attached to the entry reads “Per the 8/22/2023 Compass article, ACPS has discontinued the COVID leave bank program. To assist with this transition, we are providing this one-time addition of five (5) sick leave days into the sick leave balances of benefits-eligible employees. Please note that while the number is a negative value, the code adds Sick Leave to your accruals.”

Time Off Request Button for Non-Exempt 10 & 11 Month Employees

We received reports this morning that the Time Off Request Button was missing for Non-Exempt 10 & 11 month employees. That has now been fixed.

Historical Corrections Backlog

As noted in our July 28 post, we are still seeing an increase in historical correction requests. Submissions are taking up to 2 paychecks before they are processed (3 – 5 weeks from submission). Please help us remind employees to look at their timecards in Kronos to ensure timely and accurate checks.

FML Leave and Leave Policy

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Hi all,

As we get this new year started, I wanted to remind you that if an employee has been or will be out for 3 or more days, please have them reach out to me to discuss leave options:

They can email Leave@K12albemarle.org, Scampbell3@albemarle.org, or call me directly at
540-840-3059.

I will be in the weekly HRIS Office hour meetings with Thomas if you have any questions. If you are unable to make one of those sessions, please feel free to reach out to me directly.

Here is the link to the Leaves Benefits page:

https://k12albemarle.sharepoint.com/sites/HR/benefits/SitePages/Leave.aspx

Link to our Leave Program Policy:

https://esb.k12albemarle.org/Reference_Library/ESB_Policies_and_Regulations/Policies/GCC.pdf

Please let me know if you have any questions.

Best,

Shelli Campbell

Human Resource Leave Specialist II, Benefits
scampbell3@k12albemarle.org
Check out our HR: Benefits Page

2023 – 2024 Supplemental Pay Scale

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This year’s supplemental pay scale is here!

2023-2024_Supplemental_Pay_Schedule.xlsx

As there might be changes throughout the school year, please save the above link or bookmark the Payscales page within our HR SharePoint.

As always, please feel free to reach out to your HRIS team, Kim Shigeoka or Thomas Abell, with any questions you may have.

Office Hours for the Week of 7/31/2023 & NEW Dates for Required In-Person Administrator Training

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HRIS Office Hours Week of 7/31/2023

We will be hosting office hour sessions at the following times next week:

  • Monday, 7/31/2023 from 12:00 PM – 1:00 PM
  • Thursday, 8/3/2023 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, if you have any questions or need help with anything Kronos or ADP related, please feel free to reach out to Thomas Abell and Kim Shigeoka.

Required In-Person Administrator ADP and Kronos Training

We are moving the EAR process (employee changes for HR/Payroll) into ADP. Several of our Administrators have already completed the Employee Changes Wizard training – Thank you!

If you are a Principal, AP, Department/Program Directors, Deputy/Assistant Director and have not completed ADP training, sign up for one of the dates below. You are required to attend the first hour of training on ADP and the EAR process change. We encourage everyone to stay for the second hour of Kronos training (if you are a new Administrator you are required to stay for the second hour)

NEW Dates:

  • Wednesday, August 2 at 1pm – 3pm, Central Office (COB-McIntire), Room 320
  • Thursday, August 3 at 1pm – 3pm, Central Office (COB-McIntire), Room 320
  • Tuesday, August 8 at 1pm – 3pm, Central Office (COB-McIntire), Room 320

Click here to sign up. 

If you have any questions, please email Thomas Abell and Kim Shigeoka

Employee Changes Wizard Update for Timekeepers

We now have Terminations and Place on Leave workflows up in the employee changes wizard. You will find these under Job Changes in the list of other available change types.

We will be holding additional Timekeeper Employee Changes Wizard Training this fall.

Employee Changes Documentation

Employee Changes Wizard documentation will be maintained on this site: Employee Changes in ADP (sharepoint.com) Timekeepers these have been updated since training earlier this year.

  • EAR Training Outline: New Terms have been added to the table in this document (including the Pay Grade/Step naming schema)
  • NEW Employee Changes Wizard by Type: This document lists each workflow type in the wizard, what it is used for, and the information needed to be submitted for each. (shared during Administrator Training) – Timekeepers we encourage you to take a look at this new document

Employee Changes in ADP (sharepoint.com)

Historical Corrections

Please be aware we’ve been receiving an increase in historical correction requests and are trying to get them processed as fast as we can. Historical Corrections may take up to two payroll cycles to process until we are able to catch up.

Have a great weekend!