Category Archives: Kronos

Office Hours for the Week of 7/31/2023 & NEW Dates for Required In-Person Administrator Training

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HRIS Office Hours Week of 7/31/2023

We will be hosting office hour sessions at the following times next week:

  • Monday, 7/31/2023 from 12:00 PM – 1:00 PM
  • Thursday, 8/3/2023 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, if you have any questions or need help with anything Kronos or ADP related, please feel free to reach out to Thomas Abell and Kim Shigeoka.

Required In-Person Administrator ADP and Kronos Training

We are moving the EAR process (employee changes for HR/Payroll) into ADP. Several of our Administrators have already completed the Employee Changes Wizard training – Thank you!

If you are a Principal, AP, Department/Program Directors, Deputy/Assistant Director and have not completed ADP training, sign up for one of the dates below. You are required to attend the first hour of training on ADP and the EAR process change. We encourage everyone to stay for the second hour of Kronos training (if you are a new Administrator you are required to stay for the second hour)

NEW Dates:

  • Wednesday, August 2 at 1pm – 3pm, Central Office (COB-McIntire), Room 320
  • Thursday, August 3 at 1pm – 3pm, Central Office (COB-McIntire), Room 320
  • Tuesday, August 8 at 1pm – 3pm, Central Office (COB-McIntire), Room 320

Click here to sign up. 

If you have any questions, please email Thomas Abell and Kim Shigeoka

Employee Changes Wizard Update for Timekeepers

We now have Terminations and Place on Leave workflows up in the employee changes wizard. You will find these under Job Changes in the list of other available change types.

We will be holding additional Timekeeper Employee Changes Wizard Training this fall.

Employee Changes Documentation

Employee Changes Wizard documentation will be maintained on this site: Employee Changes in ADP (sharepoint.com) Timekeepers these have been updated since training earlier this year.

  • EAR Training Outline: New Terms have been added to the table in this document (including the Pay Grade/Step naming schema)
  • NEW Employee Changes Wizard by Type: This document lists each workflow type in the wizard, what it is used for, and the information needed to be submitted for each. (shared during Administrator Training) – Timekeepers we encourage you to take a look at this new document

Employee Changes in ADP (sharepoint.com)

Historical Corrections

Please be aware we’ve been receiving an increase in historical correction requests and are trying to get them processed as fast as we can. Historical Corrections may take up to two payroll cycles to process until we are able to catch up.

Have a great weekend!

2023 Summer School Training/Working Sessions

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We will be hosting four training/working sessions to get the Summer School schedules programmed into Kronos. All sessions will be hosted at COB McIntire. 

The first 15-20 minutes will include a demonstration of how the schedules must be set up and a working session to get everything programmed will follow. Once everything is programmed, you are free to go!

Any timekeeper whose school is hosting a Summer School session MUST sign up.
Please bring your school’s staffing list!

Sign up here!

Kronos Outage

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As many of you may have noticed, Kronos is currently down. I have reached out to our partners with Gov IT, and they have begun work to get the servers back up and running properly.
We are sorry for the inconvenience, but please instruct your employees to note when they clocked in this morning for manual entry when the system is back online.

We will keep you all updated on when Kronos is back online.

Summer School Update & Office Hours for the Week of 6/5/2023

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Happy Friday!

Summer School Plans

As summer school quickly approaches, we will hope to build on the success of last year by following a similar model:

  • Staffing spreadsheets will be sent to each location’s timekeeper/admin team in charge of summer school. We ask that you all fill these spreadsheets out as detailed as possible to help with the building of schedules.
  • Unlike last year when the HR team built each employee’s schedule, we hope to build that into the training session with the timekeepers/admins.
    • Our tentative plan is to host a longer training session this year. The first half will be spent going over how to build the schedules, and the second half will be a working session where we can help you all build the schedules and answer any questions that may pop up along the way.

Please be on the lookout for these spreadsheets and a training signup form in the coming weeks!

Office Hours

We will be hosting office hour sessions at the following times this coming week:

  • Monday, 6/5/2023 from 12:00 PM – 1:00 PM
  • Thursday, 6/8/2023 from 12:00 PM – 1:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, if you have any questions or need help with anything Kronos or ADP related, please feel free to reach out to Thomas Abell or Kim Shigeoka.

Have a great weekend!

Server Maintenance 5/22/2023

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Albemarle County’s IT team will be performing regular server maintenance between
6:00 PM and 7:00 PM on 5/22/2020.

Kronos will be impacted by this downtime as it is hosted on the county’s servers.

If you or any of your employees will be working at this time, please be aware that a record of punches will need to be kept and reentered by a timekeeper or supervisor when the servers are back up and running.

Please feel free to reach out to Thomas Abell at tabell2@k12albemarle.org with any questions.

Office Hours for the Week of 5/8/2023

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We will be hosting office hour sessions the following times this coming week:

  • Monday, 5/8/2023 from 12:00 PM – 1:00 PM
  • Thursday, 5/11/2023 from 12:00 PM – 1:00 PM

Zoom Link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, if you have any questions or need help with anything Kronos or ADP related, please feel free to reach out to Thomas Abell or Kim Shigeoka.

Have a great weekend!

Kronos Updates & Office Hours for the week of 4/24/2023

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User Info Genie Update

As some of you may have noticed, we have changed the default time period for the “User Info” genie from “Today” to “Week to Date.” After talking with a few timekeepers, we decided that this would give you all a better snapshot of those in your department/school in any given week.

Kronos Downtime

Gov IT has notified us of a schedule server update set for Monday, 4/24/2023 between 5:00 PM and 7:00PM. There may be service interruptions during this update. Please have your employees maintain a paper timesheet if they will be clocking in/out around this time.

Office Hours

We will be hosting office hour sessions the following times this coming week:

  • Monday, 4/24/2023 from 12:00PM – 1:00PM
  • Thursday, 4/27/2023 from 12:00PM – 1:00PM

Zoom Link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

As always, if you have any questions or need help with anything Kronos or ADP related, please feel free to reach out to Thomas Abell or Kim Shigeoka.

Have a great weekend!