Category Archives: Kronos

Kronos Outage

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Due to a network error at COB McIntire, employees may have trouble accessing Kronos at this time. Gov IT is in communication with our team as well as the county’s Internet Service Provider to resolve this issue as quickly as possible. Please instruct your employees to maintain some form of paper timesheet if they are unable to login to Kronos.

Kronos Changes

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Several updates were completed over the weekend by the Government division’s IT department who maintain our Kronos servers. You will see several changes. We are aware of multiple issues related to this change and are working closely with Government IT and ACPS Department of Technology to understand the problems and find a solution. 

Kronos Logo

The logo on our Kronos log-in page (https://time.albemarle.org/wfc/logon) has changed to include a green “production” overlaid on UKG (which is the Kronos parent company). The version next to Workforce Central now reads version 8.1.16 (screenshot below) 

Mobile App

For those of you that use the Mobile App, the server needs to be addressed https://time.albemarle.org/wfc/logon (previously it was https://time.albemarle.org/wfc)

Mobile App Install for Android.pdf (the same server login information can be used for iPhones)

Saved Links

If you have the Kronos website saved to your web browser, please ensure that it is the correct URL. The updated URL should be: https://time.albemarle.org/wfc/logon

Notifications

The notification system within Kronos (supervisors/timekeepers only) is currently down and a fix is currently being worked on by Government IT. This seems to be only impacting Kronos’ ability to generate emails and does not appear to prevent Kronos from generating notifications within the system.

As always, if you have any questions, please feel free to reach out to Thomas Abell and Kim Shigeoka.

Office Hours for the Week of 1/16/2023 & Payroll Run Reminder

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Office Hours

We will be hosting two office hours sessions next week:

  • Tuesday, 1/17/2023 from 10:00AM – 11:00AM
  • Friday, 1/20/2023 from 1:00PM – 2:00PM

Zoom link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

Payroll Run for the Week of 1/16/2023

With Monday, 1/16/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/17/2022. This means that all normal checklists you go through MUST be completed before then.

We hope everyone has a wonderful long weekend!

Office Hours, Building Closure, & Next Week’s Payroll Run

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Office Hours

We will be hosting two office hours sessions this week:

  • Wednesday, 1/11/2023 from 1:00PM-2:00PM
  • Friday, 1/13/2023 from 1:00PM-2:00PM

Zoom Link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

Building Closure Leave

With the 2-hour delay this morning, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.

Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.
Each employee who’s schedule was impacted by the delay should have 2 hours of Building Closure Leave applied to their timecard. Since ACPS no longer practices leave washing, building closure leave should be applied to timecards even if the employee had to work during the closure. 

Since exempt employee’s pay would not be impacted by building closure leave, it is not necessary to add it to their timecards.

Building Closure Leave SOP
(some links may be dead within this document, we are working on updating our Time and Attendance site)
How to add Building Closure Leave

GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.

Payroll Run for the Week of 1/16/2023

With Monday, 1/16/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/17/2022. This means that all normal checklists you go through MUST be completed before then.

Please feel free to reach out to your HRIS team with any questions or concerns. Have a great week!

Payroll Run & Office Hours for the week of 1/2/2023

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Payroll for the week of 1/2/2022

With Monday, 1/2/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/3/2022. This means that all normal checklists you go through MUST be completed before then.

If you plan on taking off on Tuesday, a backup must be designated, please make sure that they are aware of all normal checks that must be done.

Office Hours

We will be hosting office hour sessions on the following days:

  • Tuesday, 1/3/2023 from 10:00AM – 11:00 AM
  • Friday, 1/6/2023 from 1:00PM – 2:00PM

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

We hope everyone has had a great break, and we look forward to seeing you all in the New Year!

Building Closure Leave

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With the 2-hour delay this morning, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.

Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.
Each employee who’s schedule was impacted by the delay should have 2 hours of Building Closure Leave applied to their timecard. Since ACPS no longer practices leave washing, building closure leave should be applied to timecards even if the employee had to work during the closure. 

Since exempt employee’s pay would not be impacted by building closure leave, it is not necessary to add it to their timecards.

Building Closure Leave SOP
(some links may be dead within this document, we are working on updating our Time and Attendance site)
How to add Building Closure Leave

GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.

Paid Non-Work Days, Payroll the Week of 12/19 & Upcoming Office Hours

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Paid Non-Work Days

Per the Division Compass message sent on 12/6/2022, a total of 5 paid days will be given to all non-exempt 10/11 month employees during this upcoming holiday break. Please let your employees know that these paid non-work days will be seen in Kronos by the end of this week and will be paid out on the 1/6/2023 paycheck.

Payroll for the week of 12/19

With the holiday break starting next week, we wanted to remind all timekeepers that if you plan to take off on Monday, 12/19/2022, you must ensure that your timekeeping duties are still completed in time for payroll sign off to occur at 1:00PM. If a backup must be designated, please make sure that they are aware of all normal checks that must be done (feel free to reach out to your HRIS team, Thomas Abell & Kim Shigeoka if you require any help).

Upcoming Office Hours

We will be hosting office hours sessions on the following days:

  • Thursday, 12/15/2022 from 1:00PM – 2:00 PM
  • Monday, 12/19/2022 from 11:00AM – 12:00PM

As always, if you need any help outside of this time, please reach out to Thomas Abell, Kim Shigeoka, or time@k12albemarle.org

Have a safe break & Happy Holidays!

Office Hours for the week of 12/5/2022

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Good morning! We apologize for the late message regarding office hours this week.
We will host 3 office hours sessions:

  • Monday, 12/5/2022 10:30-11:30AM
  • Wednesday, 12/7/2022 2:00-3:00PM
  • Friday, 12/9/2022 2:00-3:00PM

Please feel free to join us at any of these times with any questions you may have,

https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09

Have a great week!