Thank you all for paying attention to these important updates during this busy first week of school!

Simplified Process for ADP Employee Changes Wizard

Starting today, we’re piloting a new, simplified process for the ADP Employee Changes Wizard. Instead of filling out multiple fields, you’ll only need to complete the “When & Why” section with the following details:

1. Effective Date: When you want the change to start.
2. Reason: Why the change is needed.
3. Notes: Any extra info you want to share. Please make sure to include all the important details about the change here.
4. Attachments: Any relevant files you need to attach.

HR will handle the rest based on the information you provide in the “When & Why” section.

For updated guidelines, please refer to the revised “What to Submit in Employee Changes Wizard” documentation here.

If you have any questions, please email time@k12albemarle.org.

Supervisor Guidance: Supporting Attendance and Sick Leave

As you manage your team’s attendance, we want to ensure you have all the information you need to support both new and existing employees effectively.

(NEW) Sick Leave for New Employees:

• Initial Sick Leave: We’re pleased to offer new employees who started on or after June 29, 2024, 5 days of sick leave right away. This is to help them settle in and manage any personal or family illness without the stress of unpaid leave.
• Monthly Accrual: Starting September 1, new employees will earn 1 day of sick leave for each month they work. For example, if an employee works for 10 months, they’ll earn 10 days of sick leave. This is designed to support their well-being throughout the year.
• Hours and Adjustments: The initial 5 days of sick leave are based on the employee’s hours at the start of the school year. This amount will not change if their hours go up or down, but the sick leave they earn each month will be based on their current hours for that month.
• Communication: A targeted email will be going out to new hires later today about this benefit.

Remembering Our COVID Leave Support:

For those who remember the COVID pandemic, you may recall that we were given 5 days of sick leave when the COVID leave program ended. We are pleased to extend the same supportive measure to new employees to help them transition smoothly into their roles.

Encouraging Acceptable Attendance:

• Attendance Standards: To help maintain a positive and productive work environment, we ask that employees aim to stay within the following attendance guidelines:
  • 10-month employees: Up to 10 days of certain absences per school year
  • 11-month employees: Up to 11 days
  • 12-month employees: Up to 12 days
• Types of Absences Included: All absences, including sick leave, unpaid time, and unapproved missed time, are considered. Even if employees have plenty of sick leave or other paid leave available, we encourage them to manage their absences within these limits for a balanced and effective work schedule.
• Types of Absences Not Included: Approved Personal/Annual Leave, FMLA Leave, Workers’ Compensation, Short-Term Disability (STD) Leave, Bereavement Leave
• Review Process: Please use your discretion to review attendance over a rolling 12-month period. If attendance exceeds the acceptable limits, discuss this positively with the employee to find ways to support their needs while maintaining standards.

We appreciate your efforts in helping employees understand and meet these attendance expectations. Your supportive approach ensures a great work environment for everyone. If you have any questions or need further assistance, feel free to reach out to your Business Partner.

Thank you for your dedication and support!