Wednesday, 1/14/2026, UKG Ready Update

Posted on by

10/11 Exempt Time Off – Update / Informational

We have updated all 10/11 month EXEMPT employees to see only Full Day or Half Day on their Time Off Requests. See screenshot below for an example.

Timekeepers/Managers, we have added a column to your view of timesheets called “Time Off Duration”. If you need to edit a Time Off that has already been approved, you need to change the Duration in this column. If you edit the Raw hours, the underlying calculation will still run off the selected Time Off Duration (Full Day or Half Day)

Exempt Time Off Requests – Informational

When approving a Time Off Request from an Exempt employee, click Approve, then on the pop-up box select “override the hours” for the appropriate number of hours before clicking Approve.  This will replace the scheduled regular work for the day with the time off.

Employees Getting Locked Out – Informational

Employees who are reaching a Log in Page in the UKG Ready App that says “Welcome Back” (screenshot below) did not put the 6109280 as the Company Short Name on the very first install screen.

Solution – They need to uninstall the app and reinstall the app using the correct Company Short Name 6109280

Time Off from Schedule – Fixed

Non-Exempt employees who selected Full Day in a Time Off Request, the system was requesting the full schedule hours instead of the underlying workday schedule hours. This has been fixed.

HRIS will work to manually update leave that was submitted before this was fixed.

  • If the Department/Schools correct it directly to the timecard by re-entering the Raw Total to the Time Off Line, that is also fine
  • Example: Non-Exempt Employee works 8am – 5pm with a 1-hour lunch and submitted a Full Day of Annual Leave before this was fixed. Employee is seeing 9 hours of Annual Leave on their timesheet. Timekeeper/Manager can (or HRIS is in the process of correcting) change the Raw hours to 8 and hit Save to correct.

Leave Balances and Leave Submitted When Balances Not In – In Progress

We have identified the following issues and are working to correct them:

  • Sick Leave balances for Full Time, Non-Hybrid employees are being incorrectly capped at 720 hours
  • Sick Leave balances for Part-Time employees are being incorrectly capped
  • Sick Leave Overflow for the Grandfathered Hybrid Employees (impacting 6 people)
  • HRIS will manually switch leave that was submitted before balances were uploaded that are showing as LWOP – we are working to correct these.
    • If the Department/Schools correct it directly to the timecard by reselecting the relevant Leave Cascade, that is also fine
    • Example: Employee submitted 8 hours of Annual Leave before balances were in. Employee is seeing 8 hours of LWOP in lieu of Annual Leave on their timesheet. Timekeeper/Manager can (or HRIS is in the process of correcting) change the Time Off from LWOP in lieu of Annual Leave to Annual Leave and hit Save to retrigger the cascade.

If an employee comes to you saying that their leave balances are incorrect, please hold questions until next week while we work to correct these issues.

Additional Employee Access – Pending

All primary and backup timekeepers have access to their home and Sub Department.

We are still working on additional access for folks to their Location and those who may transfer into their location.

  • Completed– access to home department and substitute employees for Primary and Back-up Timekeepers
  • Pending – access to the home location and those who transfer into a location
  • Pending – access to those who manage specific Extra Duty selections

Work Schedules – Pending

We are working through the Rotating/Alternating Schedules/Compressed Workweeks that timekeepers have submitted to time@k12albemarle.org.

We will let you all know when those are in and available to use. If you have not yet sent us a rotating/alternative/compressed week schedule that is currently in use and needs to be built, please send it to time@k12albemarle.org.

FMLA / Worker’s Comp – Pending

We are still working on transferring current FMLA and Workers’ Comp cases from Legacy Kronos to UKG Ready. More information to come on how to handle these cases in UKG Ready.

Counter Distribution – Requesting Comp Time – Pending

We are working on the documentation for how employees will request Compensatory Time when they earn Overtime. This is only for Non-Exempt, Regular employees. Time worked over 40 hours that is not converted to Compensatory Time will automatically be paid out as Overtime.

Activities – Call Back, On Call – Pending

We are working on the documentation for how employees will request/designate on-call and call back. This is only for Non-Exempt, Regular employees. Primarily, only Building Services uses these functions. Ask your BP if you have questions about how On-Call or Call Back works.

UKG Ready Office Hours for Timekeepers – Reminder

We will be hosting an additional office hour session this week:

Thursday, 1/15/2026 from 1:00 PM – 3:00 PM

Zoom link: https://k12albemarle.zoom.us/j/3447854320?pwd=cVZkQkFxMmF6bjVrOGNxaEF4T3pxdz09

As always, feel free to contact time@k12albemarle.org with any questions if you are unable to make this session. We will have additional training and office hours next week – we will send an update once those dates/times are finalized.