Office Hours on Zoom
We will be hosting office hours next week:
- Monday, 1/30/2023 from 12:00PM – 1:00PM
Zoom link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09
Kronos Changes
Several updates were completed over the weekend by the Government division’s IT department who maintain our Kronos servers. You will see several changes. We are aware of multiple issues related to this change and are working closely with Government IT and ACPS Department of Technology to understand the problems and find a solution.
Kronos Logo
The logo on our Kronos log-in page (https://time.albemarle.org/wfc/logon) has changed to include a green “production” overlaid on UKG (which is the Kronos parent company). The version next to Workforce Central now reads version 8.1.16 (screenshot below)
Mobile App
For those of you that use the Mobile App, the server needs to be addressed https://time.albemarle.org/wfc/logon (previously it was https://time.albemarle.org/wfc)
Mobile App Install for Android.pdf (the same server login information can be used for iPhones)
Saved Links
If you have the Kronos website saved to your web browser, please ensure that it is the correct URL. The updated URL should be: https://time.albemarle.org/wfc/logon
Notifications
The notification system within Kronos (supervisors/timekeepers only) is currently down and a fix is currently being worked on by Government IT. This seems to be only impacting Kronos’ ability to generate emails and does not appear to prevent Kronos from generating notifications within the system.
As always, if you have any questions, please feel free to reach out to Thomas Abell and Kim Shigeoka.
Office Hours for the Week of 1/16/2023 & Payroll Run Reminder
Office Hours
We will be hosting two office hours sessions next week:
- Tuesday, 1/17/2023 from 10:00AM – 11:00AM
- Friday, 1/20/2023 from 1:00PM – 2:00PM
Zoom link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09
Payroll Run for the Week of 1/16/2023
With Monday, 1/16/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/17/2022. This means that all normal checklists you go through MUST be completed before then.
We hope everyone has a wonderful long weekend!
Office Hours, Building Closure, & Next Week’s Payroll Run
Office Hours
We will be hosting two office hours sessions this week:
- Wednesday, 1/11/2023 from 1:00PM-2:00PM
- Friday, 1/13/2023 from 1:00PM-2:00PM
Zoom Link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09
Building Closure Leave
With the 2-hour delay this morning, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.
Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.
Each employee who’s schedule was impacted by the delay should have 2 hours of Building Closure Leave applied to their timecard. Since ACPS no longer practices leave washing, building closure leave should be applied to timecards even if the employee had to work during the closure.
Since exempt employee’s pay would not be impacted by building closure leave, it is not necessary to add it to their timecards.
Building Closure Leave SOP
(some links may be dead within this document, we are working on updating our Time and Attendance site)
How to add Building Closure Leave
GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.
Payroll Run for the Week of 1/16/2023
With Monday, 1/16/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/17/2022. This means that all normal checklists you go through MUST be completed before then.
Please feel free to reach out to your HRIS team with any questions or concerns. Have a great week!
Payroll Run & Office Hours for the week of 1/2/2023
Payroll for the week of 1/2/2022
With Monday, 1/2/2023, being a holiday, we wanted to remind all timekeepers of the accelerated timeline for sign off. The sign off process will begin at 11:00AM on Tuesday, 1/3/2022. This means that all normal checklists you go through MUST be completed before then.
If you plan on taking off on Tuesday, a backup must be designated, please make sure that they are aware of all normal checks that must be done.
Office Hours
We will be hosting office hour sessions on the following days:
- Tuesday, 1/3/2023 from 10:00AM – 11:00 AM
- Friday, 1/6/2023 from 1:00PM – 2:00PM
https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09
We hope everyone has had a great break, and we look forward to seeing you all in the New Year!
Building Closure Leave
With the 2-hour delay this morning, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.
Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.
Each employee who’s schedule was impacted by the delay should have 2 hours of Building Closure Leave applied to their timecard. Since ACPS no longer practices leave washing, building closure leave should be applied to timecards even if the employee had to work during the closure.
Since exempt employee’s pay would not be impacted by building closure leave, it is not necessary to add it to their timecards.
Building Closure Leave SOP
(some links may be dead within this document, we are working on updating our Time and Attendance site)
How to add Building Closure Leave
GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.
Paid Non-Work Days, Payroll the Week of 12/19 & Upcoming Office Hours
Paid Non-Work Days
Per the Division Compass message sent on 12/6/2022, a total of 5 paid days will be given to all non-exempt 10/11 month employees during this upcoming holiday break. Please let your employees know that these paid non-work days will be seen in Kronos by the end of this week and will be paid out on the 1/6/2023 paycheck.
Payroll for the week of 12/19
With the holiday break starting next week, we wanted to remind all timekeepers that if you plan to take off on Monday, 12/19/2022, you must ensure that your timekeeping duties are still completed in time for payroll sign off to occur at 1:00PM. If a backup must be designated, please make sure that they are aware of all normal checks that must be done (feel free to reach out to your HRIS team, Thomas Abell & Kim Shigeoka if you require any help).
Upcoming Office Hours
We will be hosting office hours sessions on the following days:
- Thursday, 12/15/2022 from 1:00PM – 2:00 PM
- Monday, 12/19/2022 from 11:00AM – 12:00PM
As always, if you need any help outside of this time, please reach out to Thomas Abell, Kim Shigeoka, or time@k12albemarle.org
Have a safe break & Happy Holidays!
Office Hours for the week of 12/5/2022
Good morning! We apologize for the late message regarding office hours this week.
We will host 3 office hours sessions:
- Monday, 12/5/2022 10:30-11:30AM
- Wednesday, 12/7/2022 2:00-3:00PM
- Friday, 12/9/2022 2:00-3:00PM
Please feel free to join us at any of these times with any questions you may have,
https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09
Have a great week!
Bank Holiday Early Kronos Approval, Office Hours, and Wednesday Holiday
Bank Holiday Weeks – Early Final Approval and Sign-off in Kronos
Thursday, November 24 (Thanksgiving Day) is a bank holiday. We will be issuing paychecks on Friday, November 25.
Although the bank holiday is not on pay day, in order to receive our paychecks on time, we must move the Kronos timecard final approval deadline up two hours from 1 p.m. to 11 a.m. to ensure that paychecks will be issued by November 25.
Kronos timecard final approval Monday, November 21 is due early at 11 a.m.
Please communicate and adjust your internal Schools/Department deadlines as needed for employees and supervisors to review and approve their timecards. We recommend that you begin your normal timecard review processes as soon as possible.
Office Hours for the week of 11/21/2022
Due to the holiday, we will only hold one office hours session next week:
Monday, 11/21/2022 10:00AM – 11:00AM
We will be more than happy to help with any last minute corrections or timecard issues with the approval timeline moved up. If you cannot make this time, please feel free to reach out to Thomas Abell or Kim Shigeoka directly.
Office Hours Zoom Link: https://k12albemarle.zoom.us/j/85415537117?pwd=NXVLZWhOOTZiMDZVNUw5dlFxZXdDUT09
12-month Holiday Wednesday, November 23
Just a quick note clarifying that the 12-month holiday on Wednesday, November 23 is a half-day holiday. We have been granted the same 4 hours of early closure/holiday that the Commonwealth and Albemarle County granted to their employees. Employees who are not working that day need to take the remainder of the workday as leave. The hours in Kronos have been corrected. Information was sent out via the Compass earlier this week (School Board Grants Additional Thanksgiving Holiday Leave to All 12-Month Employees).
Have a great weekend!
Building Closure Leave
With the unexpected school closure yesterday, we’re sending out a quick reminder on how building closure leave should be recorded in Kronos.
Building closure leave is paid leave that is only available to regular employees. Temporary employees are not eligible for building closure leave.
GCQC Coverage of Schools Due to Weather and/or Emergency provides a policy overview of building closure and coverage during closures.
10-month and 11-month employees (i.e. Teaching Assistants, Teachers, etc)
10-month and 11-month regular employees were granted building closure leave yesterday (November 14). Timekeepers need to add the building closure leave to non-exempt employee’s timecards to bring them to their expected scheduled hours for the day. Instructions on how to do so are found here Time and Attendance – Building Closure Leave.pdf – All Documents (sharepoint.com) Timekeepers may, but are not required to, add building closure leave to exempt employee’s timecards. If a 10-month or 11-month employee had a prescheduled personal day, you may remove the Personal Leave Cascade and replace it with Building Closure Leave.
12-month employees (i.e. Central Office Administration, Department of Technology, etc)
12-month regular employees were granted liberal leave today. Liberal leave means annual leave use is pre-approved and can be taken as needed for the day. Building closure leave should not be added to 12-month employee’s timecards. If a 12-month employee took the day off, then the Annual Leave Cascade should be added to their timecard.